Events & Conference Co-ordinator

De Vere Ltd.; East Horsley; Remote; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Free meals on duty

Leisure Club access

Birthday day off + £20 voucher

Annual 2-night stay with dinner

50% discount on Food & Beverage

28 days holiday (increasing to 33)

Exclusive perks portal

Career progression & study support

Employee Assistance Programme

Wagestream pay access

Team recognition program

Life Assurance

Job summary

De Vere Horsley Estate invites applications for an Events & Conference Co-ordinator to join our team in East Horsley. This full-time role covers 40 hours over five days, coordinating conferences, meetings and special occasions from inquiry to delivery, ensuring client briefs are understood and events run smoothly.

You'll build relationships with clients and colleagues, manage multiple enquiries and bookings, and keep detailed plans up to date using our IT systems.

Qualifications

• Excellent communication and relationship-building skills.
• Strong organisational abilities with attention to detail.
• Experience in events, hospitality or customer-facing roles is helpful.
• Proficient IT skills and ability to learn new systems.

Responsibilities

• Respond to enquiries, prepare proposals and coordinate bookings.
• Work with guests to understand event requirements and create tailored plans.
• Collaborate with hotel colleagues to ensure smooth delivery of events.
• Maintain organised schedules and manage multiple enquiries and priorities.

Skills

Communication

Relationship-building

Organisation

IT systems

Tools

IT systems

Job description

De Vere Horsley Estate has 180 bedrooms, 51 meeting and event spaces, a restaurant, 3 bars, gym and swimming pool. It offers a charming lakeside mansion house, Horsley Towers and the equally impressive Horsley place all set within 75 acres of beautiful Surrey parkland. Our team at Horsley Estate hold regular colleague events and activities including the annual family summer BBQ party.

At De Vere, we warmly welcome everyone and foster a sense of belonging, where each person is valued and appreciated. Join our team and become part of a passionate group of individuals who genuinely care about the experiences we create for our guests and colleagues.

Events & Conference Co-ordinator

Are you an organised people person who enjoys bringing plans together? Are you looking for your next opportunity within events and hospitality?

We’re looking for an Events & Conference Coordinator to join the team at De Vere Horsley Estate in East Horsley. This is a full time role that involves working 40 hours per week over 5 days.

As our Events & Conference Coordinator you’ll be involved in bringing a wide variety of events to life, from conferences and meetings and special occasions. From the first enquiry through to the final details, you’ll work with our guests and clients to understand what they’re looking for and help create an event that feels just right for them.

You’ll respond to enquiries, prepare proposals and coordinate bookings, making sure all the important details are captured accurately and shared with the wider hotel team. You’ll build genuine relationships with clients along the way, providing a warm and professional service and making the planning process as smooth as possible.

Working closely with colleagues across the hotel, you’ll help make sure everyone has the information they need to deliver each event successfully. With plenty happening at once, you’ll keep things organised, stay on top of the details and enjoy seeing plans come together.

• You’ll enjoy communicating with people and building positive relationships with clients and colleagues.
• You’ll have great attention to detail and take pride in getting the little things right.
• You’ll be organised and comfortable managing a number of enquiries, bookings and priorities at the same time.
• You’ll be confident using IT systems and comfortable learning new ones.
• Previous experience within events, hospitality or a customer-facing role would be helpful, although it’s not essential.

The Pay & Benefits:

At De Vere we pay attention to the thoughtful details that inspire the loyalty of our permanent colleagues. That’s why we are proud to offer the following benefits for the role of Events & Conference Co-ordinator.

• £27,810 per year
• Bonus Incentive Scheme with the opportunity to earn a percentage of salary based on business performance
• Free meals on duty in our colleague dining facilities
• Stay in shape with complimentary use of the Leisure Club facilities saving you money on costly gym memberships
• We believe in celebrating your special moments too, which is why we offer an extra paid day off for your birthday, along with a £20 love to shop voucher.
• As a token of our gratitude for your loyalty, we'll treat you to an annual complimentary 2-night stay with dinner in a De Vere property of your choice, plus additional monetary rewards for reaching long service milestones
• Discover exclusive perks with our £50 colleague rates for overnight stays at De Vere properties, accompanied by a fantastic 50% discount on Food & Beverage.
• 28 days holiday each year (increasing annually up to 33 days)
• Explore our Exclusively Yours Benefits portal, unlocking hundreds of discounts on retail, travel, and leisure activities.
• We are committed to your growth and offer excellent career progression opportunities, including access to our Apprenticeship programmes and study support.
• Take advantage of our Employee Assistance Programme, Hospitality Action, providing 24/7 health and wellbeing support, including free counselling.
• Experience the flexibility and convenience of Wagestream, our financial wellbeing platform, granting you instant access to your pay when you need it.
• We value your hard work and recognise your achievements through our monthly colleague recognition programme, You Are De Vere, culminating in an exciting annual colleague recognition event.
• Join a supportive team that knows how to have fun with regular team appreciation events, including memorable Christmas and Summer parties.
• Gain peace of mind with our Company Life Assurance scheme, ensuring financial security for your loved ones.