Events Co-ordinator

hireful; Newbury; On-site; GBP 21,000 - 24,000; Part time

Benefits offered by this job

Holiday entitlement: 25 days + bank +

Private healthcare

Learning & development opportunities

Free onsite parking

Regular socials

Job summary

hireful is seeking an organised Events Coordinator to join our expanding events team on a 9-month fixed-term maternity cover. The role is part-time (Tue–Thu) with a busy, collaborative environment delivering a wide range of events from enquiry to delivery.

You will assist in planning and coordinating client events, liaising with Event Managers and the Director of Events, and handling logistics, budgets, and documentation to ensure smooth execution.

Qualifications

• Experience in events, administration or project coordination roles.
• Strong organisation and attention to detail.
• Excellent communication and relationship-building skills.
• Proactive, with ability to work independently and in a team.

Responsibilities

• Support planning and delivery of client events from enquiry to completion.
• Research venues and suppliers, prepare proposals and coordinate travel and logistics.
• Schedule meetings, track timelines, maintain calendars and project systems.
• Manage documentation, purchase orders, invoices and budget administration.
• Provide operational support before, during and after events with internal teams.

Skills

Event coordination

Administration

Project coordination

Agency support

Microsoft Office

Tools

Microsoft Office

Job description

Events Coordinator (9-Month Fixed-Term Maternity Cover)

We're looking for an organised and proactive Events Coordinator to join our growing Events team on a 9-month fixed-term contract to cover maternity leave. This is a part-time role, working Tuesday to Thursday, offering an excellent opportunity to be part of a busy, collaborative team delivering a wide range of events.

You'll play a key role in supporting the planning, coordination and delivery of a wide range of client events, working closely with our Event Managers and Director of Events to ensure every project runs smoothly from initial enquiry through to successful delivery.

This is an ideal opportunity for someone who thrives on organisation, enjoys working with people, and loves seeing projects come together. If you're calm under pressure, highly organised and enjoy variety, we'd love to hear from you.

What will you be doing?

• Supporting the planning and delivery of client events from initial enquiry through to completion


• Researching venues and suppliers, preparing proposals and coordinating travel, accommodation and event logistics


• Scheduling meetings, maintaining project timelines and keeping event calendars and project systems up to date


• Managing event documentation, purchase orders, supplier information, invoices and budget administration


• Providing operational support before, during and after events, working closely with internal teams to ensure everything is delivered on time and to a high standard

Events Coordinator Requirements

• Previous experience in an events, administration, project coordination or agency support role


• Excellent organisational skills with the ability to juggle multiple projects


• Outstanding attention to detail


• Strong communication and relationship-building skills


• Confident using Microsoft Office (Word, Excel, Outlook and PowerPoint)


• A proactive approach with the ability to work independently and as part of a team


• A professional, customer-focused attitude

Why Join AP&C?

AP&C is a full-service marketing agency helping ambitious businesses engage, connect, and grow through impactful marketing. From digital campaigns and websites to events, print, and design, we deliver creative strategies that get results.

We’re a close-knit, fast-paced team that values creativity, collaboration, and measurable performance. If you enjoy working across varied campaigns, juggling multiple priorities, and seeing your work make a real impact, you’ll feel right at home here.

You’ll be part of a collaborative and ambitious team where your ideas are valued and your work makes a visible difference.

You’ll have the opportunity to work on varied and creative campaigns, develop your skills, and grow your career within a supportive agency environment.

Benefits and perks include:

• 25 days holiday plus bank holidays and 5 wellbeing days (pro-rata)


• Private healthcare


• Ongoing learning and development opportunities


• Free onsite parking


• Regular socials

Location: Newbury, Berkshire, RG14 5EY

Job type: 9.30am to 3.00pm, (5 days a week – Monday to Friday). Office Based.

Salary: Basic £16,800 (£28,000 FTE)

If you’re looking for a campaign management role where you can take real ownership, work with great clients, and be part of a friendly, driven team, we’d love to hear from you.

AP&C is an equal opportunities employer. Strictly no agencies