Events Manager

Allen Associates (Oxford) Ltd; Witney; Hybrid; GBP 36,000 - 40,000; Full time

Benefits offered by this job

25 days annual leave

TOIL system

Flexible 35-hour week

Hybrid work: two on-site days

Travel opportunities

Job summary

Allen Associates (Oxford) Ltd is seeking an experienced Events Manager to lead the planning and delivery of a diverse events programme on a 14-month maternity cover. You will manage in-person, virtual, and hybrid formats with a focus on seamless execution.

You will coordinate logistics, liaise with speakers, venues, and delegates, and oversee registration, CRM, and post-event reporting. Mentoring the Events Coordinator and ensuring adherence to budgets are key.

Qualifications

• Proven experience in managing in-person, virtual, and hybrid events.
• Excellent stakeholder management and communication skills.
• Experience in contract negotiation, venue sourcing, and budget oversight.
• Proficiency in CRM systems and event management software.
• Line management experience, mentoring team members.
• Corporate experience is essential.

Responsibilities

• Manage operational planning and delivery of in-person, virtual, and hybrid events.
• Coordinate logistics with speakers, venues, suppliers, and delegates.
• Oversee delegate registration, CRM administration, and post-event reporting.
• Support system improvements and provide operational insights.
• Liaise with senior stakeholders and act as secretariat for Programme Committee.
• Mentor and line-manage the Events Coordinator.
• Ensure event activities stay within budget and guidelines.

Skills

Event management

Hybrid events

Stakeholder management

Budget oversight

Contract negotiation

Venue sourcing

CRM systems

Line management

Tools

Event management software

CRM software

Job description

Events Manager (14 months Maternity cover contract)

Are you an experienced events professional looking to lead the planning and delivery of a diverse events programme in a dynamic organisation? If you thrive in a fast-paced environment and excel at managing multiple event formats, this is an excellent opportunity to step into a key maternity cover role.

Events Manager Responsibilities

• Managing operational planning and delivery of in-person, virtual, and hybrid events to a high standard.
• Coordinating logistics, liaising with speakers, venues, suppliers, and delegates to ensure seamless event execution.
• Overseeing delegate registration, CRM administration, and post-event reporting to improve process efficiency.
• Supporting continuous improvement of event systems and providing operational insights for enhanced delivery.
• Liaising with senior stakeholders, including acting as secretariat for the Programme Committee.
• Mentoring and line managing the Events Coordinator to maintain quality standards.
• Ensuring all event activities comply with budget and operational guidelines.

Events Manager Rewards

• Salary of £36,000 to £40,000 depending on experience.
• 25 days annual leave plus a TOIL system for extra hours.
• Flexible working hours of 35 hours per week across 4 or 5 days.
• Hybrid working with two days on-site, every Monday and Wednesday in Eynsham, Witney.
• Opportunities for travel to event locations.

The Company

The organisation is a community of practice for organisations involved in the initiation and delivery of major projects, programmes and portfolios. It connects members seeking to enhance skills, adopt best practice, and develop innovative solutions for challenges faced during major project execution. Its membership includes entities from sectors such as manufacturing, construction, defence, transportation, IT, government, consultancy, and academia. The organisation promotes professional growth, collaboration, and continuous improvement, offering a stimulating environment for career development in the events management sector.

Events Manager Experience Essentials

• Proven experience in managing in-person, virtual, and hybrid events.
• Strong events organisational and logistical skills with sharp attention to detail.
• Excellent stakeholder management and communication skills.
• Experience in contract negotiation, venue sourcing, and budget oversight.
• Proficiency in CRM systems and event management software.
• Line management experience, ideally supporting and mentoring team members.
• Ability to coordinate multiple stakeholders and handle operational logistics effectively.
• Corporate experience is essential

Location

Based nearWitney, this hybrid role offers a flexible working pattern with two days per week on-site. The location is accessible by public transport and car parking is available.