Events Co-ordinator

ARDOE HOUSE HOTEL; Blairs; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Pension Scheme

Discounted Hotel Stays

Discounted Food & Beverage

Job summary

Ardoe House Hotel in Aberdeen seeks an Events Coordinator to plan and deliver memorable experiences for clients across a wide range of functions on site. You will manage enquiries, liaise with clients to confirm requirements, and coordinate details with kitchen, AV, and operations to ensure flawless events.

Join our team to help with show rounds, upsell services, and post-event follow-up while maintaining accurate records and providing professional client support throughout the planning process.

Responsibilities

• Manage event enquiries and convert leads into bookings
• Liaise with clients to understand and confirm event requirements
• Coordinate event details with internal departments (kitchen, AV, operations)
• Prepare accurate function sheets and distribute in a timely manner
• Support clients throughout the planning process with professionalism and care
• Conduct venue show rounds and upsell services where possible
• Ensure smooth event delivery and handle client feedback on the day
• Maintain booking systems and records of events and client preferences
• Assist with post-event follow-up and invoicing

Job description

Set within 30 acres of peaceful countryside just minutes from the heart of Aberdeen, Ardoe House Hotel is a stunning 19th-century mansion offering timeless Scottish charm with a modern twist. Inspired by the royal residence at Balmoral, the hotel combines historic grandeur with contemporary comfort, creating a truly unique hospitality experience.

With 120 elegant bedrooms, award-winning dining, a cosy whisky bar, and a full-service spa and leisure club, Ardoe House is a sought-after destination for everything from luxury getaways and afternoon teas to business conferences and fairy-tale weddings. Our grand function rooms and landscaped gardens make us one of Aberdeenshire’s most picturesque event venues.

At Ardoe House Hotel, we pride ourselves on delivering authentic, warm Scottish hospitality in a professional and welcoming environment. Join our team and become part of a legacy where heritage meets heart—and every team member helps create exceptional experiences our guests remember.

Join our team as an Events Coordinator and help plan and deliver memorable experiences for clients and guests across a wide range of functions.

Key Responsibilities:

• Manage event enquiries and convert leads into bookings
• Liaise with clients to understand and confirm event requirements
• Coordinate event details with internal departments (kitchen, AV, operations)
• Prepare accurate function sheets and distribute in a timely manner
• Support clients throughout the planning process with professionalism and care
• Conduct venue show rounds and upsell services where possible
• Ensure smooth event delivery and handle client feedback on the day
• Maintain booking systems and records of events and client preferences
• Assist with post-event follow-up and invoicing

Our Values

• Transparency | We ensure clarity in communication so that there are no surprises
• Ownership | We think and perform like owners
• Driven | We have a constant desire for improvement
• Investment in our People | We continuously invest in our people to ensure that they are the best that they can be

• Pension Scheme
• Discounted Hotel Stays across our 7H Portfolio
• Discounted Food and Beverage across our 7H Portfolio