Events Assistant

Royal Society of Medicine; Greater London; Hybrid; GBP 27,000 - 33,000; Full time

Job summary

The Royal Society of Medicine in Central London is seeking an organised Events Assistant to support the planning, coordination and delivery of medical conferences, meetings, lectures and webinars.

This role involves coordinating registrations, logistics, on-site support and post-event feedback, in a busy, collaborative charity environment with a strong focus on customer service.

Responsibilities

• Supporting the planning, coordination and delivery of conferences, meetings, lectures and webinars across in-person, hybrid and online formats.
• Assisting with event administration, including maintaining event schedules, delegate registrations, joining instructions and communications.
• Coordinating speaker arrangements, event materials, venue requirements and supplier logistics to ensure smooth event delivery.
• Providing professional on-site support to speakers, delegates and colleagues, ensuring a welcoming and positive event experience.
• Monitoring event budgets, processing payments and invoices, and maintaining accurate records using CRM and event management systems.
• Working closely with the Events Manager and internal teams to ensure event information, promotional materials and communications are accurate and up to date.
• Collecting delegate feedback, supporting post-event evaluations and contributing ideas to improve future events.

Job description

This is a full-time, fixed-term position until 26 February 2027, with the possibility of extension, working 35 hours per week, based in Central London with hybrid working (minimum 3 days in the office). Some early mornings, evenings and occasional weekend work may be required.

Salary: £29,934.68 per annum

The Royal Society of Medicine (RSM) is one of the UK's leading providers of continuing learning in healthcare. As a registered charity and membership organisation, we bring together healthcare professionals to share knowledge, exchange ideas and advance learning across medical specialties.

Our vision is to bring people together across healthcare to debate, network and learn.

About the Role

We are seeking an organised, enthusiastic and detail-oriented Events Assistant to join our education team and support the successful delivery of our programme of medical conferences, meetings, lectures and webinars.

This is a fantastic opportunity for someone with event coordination or administration experience who enjoys working in a busy, collaborative environment and delivering excellent customer service.

Working closely with the Events Manager, you will support the planning, coordination and delivery of in-person, hybrid and online events, ensuring a smooth and welcoming experience for speakers, delegates and stakeholders.

You will play an important role in the day-to-day organisation of events, from managing registrations and coordinating logistics to providing on-site support and gathering post-event feedback.

Responsibilities include:

• Supporting the planning, coordination and delivery of conferences, meetings, lectures and webinars across in-person, hybrid and online formats.
• Assisting with event administration, including maintaining event schedules, delegate registrations, joining instructions and communications.
• Coordinating speaker arrangements, event materials, venue requirements and supplier logistics to ensure smooth event delivery.
• Providing professional on-site support to speakers, delegates and colleagues, ensuring a welcoming and positive event experience.
• Monitoring event budgets, processing payments and invoices, and maintaining accurate records using CRM and event management systems.
• Working closely with the Events Manager and internal teams to ensure event information, promotional materials and communications are accurate and up to date.
• Collecting delegate feedback, supporting post-event evaluations and contributing ideas to improve future events.

Closing date:

There is no formal closing date for this vacancy. Applications will be reviewed on a rolling basis, and suitable candidates will be invited to interview as applications are received. We therefore encourage early applications.

The RSM is committed to equal opportunities. Equal opportunities are provided to all applicants for roles without regard to race, religion, colour, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability or any other protected category.

The Society is committed to the safeguarding and fair processing of information received from candidates applying for opportunities within it and fully complies with the spirit and regulations of the GDPR. For a full statement about the type of data that the Society keeps about job applicants and the purposes for which it is kept, please visit our website by clicking on the following link: