Conferencing & Events Administrator

The Royal Society; Greater London; On-site; GBP 27,000 - 29,000; Full time

Job summary

The Royal Society is seeking a proactive Conference Administrator to join the Conferencing team at Carlton House Terrace, London. You will support external and internal events, manage bedroom bookings for Fellows, and assist with contracts and invoicing to ensure seamless service delivery.

With 35 hours per week and a fixed-term contract until March 2028, the role requires strong organisational skills, excellent attention to detail, and capable use of Microsoft Office and conferencing booking

Qualifications

• A levels or equivalent vocational qualification required.
• Experience in a customer service or sales environment is essential.
• Excellent interpersonal and written communication skills.

Responsibilities

• Take bedroom bookings for Fellows, Research Fellows, Award and Medal Recipients and Fellows of sister societies of the Royal Society.
• Ensure standards of service are per Standard Operating Procedures and Service Level Agreements.
• Book small catering orders for internal meeting rooms.
• Maintain up-to-date paper files for each event and ensure external enquiries are logged.
• Assist in contracts administration: chasing for contracts and preparing client files.
• Prepare final invoices and manage payments; update the conferencing booking system; ensure month-end reporting.

Skills

Interpersonal skills

Communication

Attention to detail

Customer service

Microsoft Office

Conferencing booking system

Education

A levels or equivalent vocational qualification

Tools

Microsoft Office

Conferencing booking system

Job description

The Royal Society is seeking a proactive Conference Administrator to join the Conferencing team at Carlton House Terrace, London. You will support external and internal events, manage bedroom bookings for Fellows, and assist with contracts and invoicing to ensure seamless service delivery.

With 35 hours per week and a fixed-term contract until March 2028, the role requires strong organisational skills, excellent attention to detail, and capable use of Microsoft Office and conferencing booking