Events and Operations Coordinator

Edinburgh Napier University; Blantyre; Ibrido; GBP 26.000 - 34.000; Tempo pieno

Vantaggi offerti da questo lavoro

41 days annual leave

Pension 17.6%

Flexible working

Professional development opportunities

Descrizione del lavoro

Edinburgh Napier University BE-ST is looking for an organised Events Coordinator to help plan, coordinate and deliver a diverse events programme at the Innovation Campus in Blantyre. The role is hybrid with three days on site and requires coordinating speakers, venues, logistics and partnerships.

You will manage timelines, liaise with internal teams and external partners, and handle contracts and invoices while delivering excellent visitor experiences.

Competenze

• Previous event planning, coordination and administration experience.
• Excellent organisational and time management skills, with ability to prioritise.
• Strong interpersonal and communication skills to engage with a wide variety of partners and stakeholders.
• Driving licence as travel to other sites will be required.
• Ability to work independently, use initiative and learn in a busy working environment.
• Experience in supporting projects from start to finish; meeting deadlines, milestone updates, planning and admin support

Mansioni

• Identifying, booking and coordinating speakers, including gathering bios, headshots, and presentations, and ensuring they are fully briefed
• Liaising internally to book event spaces and communicate set-up requirements to relevant teams
• Coordinating timelines, logistics and booking event supplies such as venues, AV equipment, staging, catering, travel and accommodation.
• Coordinating with internal teams and external project partners to organise speaking, workshop and exhibitor opportunities, and managing relationships through to delivery.
• Managing supplier relationships and handling associated admin such as contracts and invoicing and ensure compliance with BE-ST systems and processes.
• Providing a professional, customer-focused front-of-house service for all visitors to the Innovation Campus.
• Supporting internal BE-ST teams with event and operational support services as required

Conoscenze

Event planning

Coordination

Administration

Organisational skills

Time management

Interpersonal skills

Driving licence

Independent working

Project support

Descrizione del lavoro

Built Environment – Smarter Transformation (BE-ST)

If you enjoy working with people, organising events and bringing ideas to life, this is a great opportunity to join BE-ST. We are a purpose-led organisation working to accelerate the built environment's transition to zero carbon.

You’ll help plan, coordinate and deliver our varied events programme, including BE-ST Fest, our Accelerate to Zero Awards, industry exhibitions, partner events, workshops and webinars.

You’ll play a key role in supporting the planning and delivery of our wide-ranging events programme.

This role is hybrid with 3 days a week on site, in Blantyre

Responsibilities

• Identifying, booking and coordinating speakers, including gathering bios, headshots, and presentations, and ensuring they are fully briefed


• Liaising internally to book event spaces and communicate set-up requirements to relevant teams


• Coordinating timelines, logistics and booking event supplies such as venues, AV equipment, staging, catering, travel and accommodation.


• Coordinating with internal teams and external project partners to organise speaking, workshop and exhibitor opportunities, and managing relationships through to delivery.


• Managing supplier relationships and handling associated admin such as contracts and invoicing and ensure compliance with BE-ST systems and processes.


• Providing a professional, customer-focused front-of-house service for all visitors to the Innovation Campus.


• Supporting internal BE-ST teams with event and operational support services as required.

What we need you to have:

• Previous event planning, coordination and administration experience.


• Excellent organisational and time management skills, with ability to prioritise.


• Strong interpersonal and communication skills to engage with a wide variety of partners and stakeholders.


• Driving license as travel to other sites will be required


• Ability to work independently, use initiative and learn in a busy working environment.


• Experience in supporting projects from start to finish; meeting deadlines, milestone updates, planning and admin support

We offer 41 days annual leave (includes bank holidays), a generous pension scheme (17.6%), flexible working and professional development opportunities.

Additional Information

Contract: Permanent

Interviews: 23rd and 24th November

On this occasion, the University will not consider applicants requiring sponsorship or visa support for this role. International applicants will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.