Event Coordinator

Live Recruitment; England; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Salary up to £35,000

9-day fortnight

Hybrid work model

Flexible working

Job summary

Live Recruitment is seeking an Event Coordinator to own end-to-end events for a large membership body. You will plan and deliver small to medium events and support flagship conferences, awards and exhibitions, with hybrid working (2 days in office per week) and a 9-day fortnight offering flexible style.

Reporting to the Events Lead, you will coordinate venues, catering, AV, budgets, supplier liaison and attendee registrations, using HubSpot and Microsoft 365 to keep communications and data

Qualifications

• Solid experience coordinating corporate, membership, conference or networking events.
• Experience with budget tracking, supplier negotiation, risk assessments or health and safety coordination is beneficial but not essential.
• Ability to manage multiple deadlines and keep several workstreams on track.

Responsibilities

• Plan and deliver allocated events from brief to post-event review.
• Support the Events Lead on flagship conferences, awards and exhibitions.
• Coordinate venues, catering, AV, production and on-site logistics.
• Track budgets, purchase orders, invoices and post-event reconciliations.
• Manage delegate registrations, enquiries and accurate attendee records.
• Coordinate sponsor, exhibitor and partner deliverables.
• Maintain event plans, run sheets, critical paths and contingency arrangements.
• Use HubSpot and Microsoft 365 to manage communications, data and reporting.

Skills

Event coordination

Budget tracking

Vendor management

Project management

Stakeholder liaison

Tools

HubSpot

Microsoft 365

Job description

Hybrid working: 2 days in office per week

Large-scale events drawing thousands to the floor, flagship awards dinners, a portfolio that punches well above the team size. A close-knit membership body where an Event Coordinator owns events end-to-end and takes every other Friday off, year-round.

• 9-day fortnight: every other Friday off, year-round
• Highly flexible working
• Support large-scale expos and flagship awards for your portfolio
• Flat team structure where your ideas get heard
• Salary up to £35,000 depending on experience

The Company

This is a well-established UK membership body with a small, close-knit team and a flat culture that gives people real ownership over their work. The events programme punches well above the organisation's size, with large-scale exhibitions and prestigious awards dinners forming the headline calendar. The flexibility on offer is genuinely embedded in how the organisation operates, not just written into a policy, which is why an Event Coordinator here tends to find it a role worth staying in.

The Role

Reporting to the Events Lead, the Event Coordinator takes end-to-end ownership of small and medium-sized events while playing a key supporting role on the flagship programme, including major conferences, awards ceremonies and exhibitions.

• Plan and deliver allocated events from brief to post-event review
• Support the Events Lead on flagship conferences, awards and exhibitions
• Coordinate venues, catering, AV, production and on-site logistics
• Track budgets, purchase orders, invoices and post-event reconciliations
• Manage delegate registrations, enquiries and accurate attendee records
• Coordinate sponsor, exhibitor and partner deliverables
• Maintain event plans, run sheets, critical paths and contingency arrangements
• Use HubSpot and Microsoft 365 to manage communications, data and reporting

The Candidate

You will already have solid experience coordinating corporate, membership, conference or networking events, with a track record of juggling competing deadlines and keeping multiple workstreams on track. As an Event Coordinator you will be confident managing suppliers, handling logistics independently and escalating risks at the right moment.

Experience with budget tracking, supplier negotiation, risk assessments or health and safety coordination is beneficial but not essential. Equally, a background in conferences or awards ceremonies would be a natural fit, though candidates from adjacent event formats are very welcome to apply.

In return you get a genuine 9-day fortnight, a portfolio spanning large-scale exhibitions and prestigious awards dinners, and a flexible working setup that is rare at this level.

We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity. We are dedicated to ensuring a supportive and accessible recruitment process. If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.

Vacancy Ref: MM19201