Events Administrator

TN United Kingdom; Southend-on-Sea; Hybrid; GBP 26,000 - 30,000; Full time

Job summary

A leading national professional membership body is seeking an Events Administrator to support event planning and delivery. This role involves administrative duties, event coordination, and communication with stakeholders, ensuring seamless event execution both online and in-person.

Qualifications

• Experience in an administrative or events-based role.
• Strong IT skills, including databases and social media.

Responsibilities

• Provide day-to-day administrative support for events.
• Act as the first point of contact for event enquiries.
• Coordinate event communications and manage registrations.

Skills

Organisational Skills

Communication Skills

Attention to Detail

IT Skills

Education

Experience in an administrative or events-based role

Tools

Zoom

Microsoft Teams

Email Marketing Tools

Job description

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Events Administrator
Location: London
Hours: Full-time, 35 hours per week
Contract: Temporary to Permanent (3 months temporary)
Salary: Equivalent of £26,869-£29,182 per annum (hourly equivalent: £14.76– £16.03)
Working Pattern: Hybrid – 3 days in the office, 2 days remote
Start: Beginning of June

Are you a highly organised and proactive administrator with a passion for events? We are looking for an Events Administrator to join a reputable and well-respected national professional membership body, supporting the Events Managers and Deputy Head of International, and Divisions.

This is a fantastic opportunity to play a key role in the smooth delivery of a diverse range of events across the UK and internationally. From behind-the-scenes planning to on-the-day coordination, you will provide essential support to ensure every event runs seamlessly — whether online or in person.

Key Responsibilities:

• Provide day-to-day administrative support for events, working closely with the Event Manager to ensure everything runs smoothly from planning through to delivery
• Act as the first point of contact for event enquiries, offering a professional and helpful response to delegates, speakers, and colleagues
• Coordinate event communications, including sending speaker invitations, reminders, and confirmations
• Manage shared email inboxes, responding to queries and keeping records accurate and up to date
• Process registrations, payments, and refunds for delegates and speakers using the organisation’s database
• Create and distribute promotional emails and marketing materials to help drive event attendance
• Use the organisation’s social media channels to promote events and engage target audiences
• Prepare a range of event materials such as name badges, delegate packs, course content, and attendance lists
• Attend in-person events to provide on-site support to delegates, speakers, organisers, and committee members, helping to ensure a seamless experience for all
• Generate reports using event data and provide post-event insights as required
• Support committees and clinical organisers with administrative tasks relating to event planning and delivery
• Create and maintain up-to-date, user-friendly event webpages
• Assist in the technical production of online events, managing audiovisual elements such as camera feeds and microphone controls
• Conduct technical run-throughs with speakers in advance of events to ensure they are fully prepared
• Provide real-time technical assistance to attendees, ensuring they can access and participate in online events without issue
• Be flexible and willing to travel across England and stay overnight when required to support in-person events

About You:

You’ll be confident in managing competing priorities, with a professional and composed approach. Your communication skills will allow you to interact effectively with a variety of stakeholders, and your strong attention to detail will ensure accuracy across all aspects of your work. You’ll have:

• Experience in an administrative or events-based role
• Strong IT skills, including confidence using databases, email marketing tools, and social media
• A proactive, flexible, and team-oriented mindset
• Familiarity with virtual event platforms such as Zoom or Microsoft Teams (desirable)

Submit your CV for immediate review.