Event Travel & Delegate Coordinator - Hybrid & Travel Ops

The Event Academy; Greater London; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

25 days annual leave

Birthday leave

Private healthcare

Pension scheme

Life assurance

Cycle-to-work

Hybrid working

Regular team social events

Job summary

The Event Academy is seeking an organised Event Travel & Delegate Coordinator to support high-profile UK and international events from registration through to post‑event reporting. The role offers hybrid London working and requires managing travel logistics, attendee communications, and data accuracy with close collaboration to the Event Operations team.

You will coordinate travel, accommodation, registration, and stakeholder communications, ensuring a seamless delegate experience.

Qualifications

• Experience in events, delegate management, travel coordination or event logistics.
• Strong organisational skills with ability to manage multiple projects.
• Experience coordinating delegate registration, travel, accommodation, and attendee communications.
• Excellent stakeholder management and client-facing communication skills.
• Strong administrative, reporting, and data management capabilities.
• Confident with budgets, invoicing and financial reconciliation.

Responsibilities

• Coordinate attendee travel and accommodation for UK and international events.
• Manage registration platforms and event communications.
• Maintain delegate data and prepare travel documentation.
• Support onsite event delivery and coordination.
• Produce post‑event reports and reconciliations; liaise with suppliers and manage budgets.

Skills

Logistics coordination

Stakeholder management

Excel

Event registration systems

Budgeting & reconciliations

Communication

Travel coordination

Attention to detail

Education

Bachelor's degree in events management

Graduate with relevant coursework

Tools

Microsoft Excel

Registration platforms

Budgeting software

Job description

The Event Academy is seeking an organised Event Travel & Delegate Coordinator to support high-profile UK and international events from registration through to post‑event reporting. The role offers hybrid London working and requires managing travel logistics, attendee communications, and data accuracy with close collaboration to the Event Operations team.

You will coordinate travel, accommodation, registration, and stakeholder communications, ensuring a seamless delegate experience.