Event Travel & Delegate Coordinator - Creative Agency

The Event Academy; Greater London; Hybride; GBP 26 000 - 38 000; Plein temps

Avantages offerts par ce poste

25 days annual leave

Birthday leave

Private healthcare

Pension scheme

Life assurance

Cycle-to-work

Hybrid working

Regular team social events

Résumé du poste

The Event Academy is seeking an organised Event Travel & Delegate Coordinator to support high-profile UK and international events from registration through to post‑event reporting. The role offers hybrid London working and requires managing travel logistics, attendee communications, and data accuracy with close collaboration to the Event Operations team.

You will coordinate travel, accommodation, registration, and stakeholder communications, ensuring a seamless delegate experience.

Qualifications

• Experience in events, delegate management, travel coordination or event logistics.
• Strong organisational skills with ability to manage multiple projects.
• Experience coordinating delegate registration, travel, accommodation, and attendee communications.
• Excellent stakeholder management and client-facing communication skills.
• Strong administrative, reporting, and data management capabilities.
• Confident with budgets, invoicing and financial reconciliation.

Responsabilités

• Coordinate attendee travel and accommodation for UK and international events.
• Manage registration platforms and event communications.
• Maintain delegate data and prepare travel documentation.
• Support onsite event delivery and coordination.
• Produce post‑event reports and reconciliations; liaise with suppliers and manage budgets.

Connaissances

Logistics coordination

Stakeholder management

Excel

Event registration systems

Budgeting & reconciliations

Communication

Travel coordination

Attention to detail

Formation

Bachelor's degree in events management

Graduate with relevant coursework

Outils

Microsoft Excel

Registration platforms

Budgeting software

Description du poste

Sector: Creative Agency

Title of role: Event Travel & Delegate Coordinator

Reporting to: Event Operations / Project Management Team

Location / Office address: London (Hybrid)

WFH / Office / Remote: Hybrid

Working hours: Not specified, with flexibility required for event delivery and occasional out-of-hours work

PT / FT: Full-time

The opportunity:

An award-winning events and brand experience agency is seeking an organised and client-focused Event Travel & Delegate Coordinator to support the delivery of high-profile UK and international events. This role is ideal for someone who enjoys managing complex logistics, liaising with stakeholders, and ensuring a seamless delegate experience from registration through to post-event reporting.

Responsibilities include coordinating attendee travel and accommodation, managing registration platforms and event communications, maintaining delegate data, preparing travel documentation, supporting onsite event delivery, and producing post-event reports and reconciliations. The role also involves supplier liaison, budget administration, and working closely with event delivery teams to ensure successful project outcomes.

Key requirements:

• Previous experience in events, delegate management, travel coordination, or event logistics
• Strong organisational skills with the ability to manage multiple projects simultaneously
• Experience coordinating delegate registration, travel, accommodation, and attendee communications
• Excellent stakeholder management and client-facing communication skills
• Strong administrative, reporting, and data management capabilities
• Confident working with budgets, invoicing, and financial reconciliation
• Advanced Microsoft Office skills, particularly Excel
• Ability to remain calm under pressure and adapt to changing priorities
• Willingness to travel and support live events in the UK and internationally

Desirable:

• Experience in an events agency, incentives, travel, or corporate events environment
• Venue sourcing and supplier negotiation experience
• International event delivery experience
• Knowledge of travel-related financial processes and compliance requirements

Benefits:

• 25 days annual leave plus bank holidays
• Additional birthday leave
• Private healthcare (following probation)
• Pension scheme
• Life assurance
• Cycle-to-work scheme
• Hybrid working
• Regular team social events

Ideal for:

A detail-oriented graduate or early-career events professional looking to build experience in delegate management, travel logistics, event operations, and client services within a fast-paced agency environment.