Event Sales Coordinator

The Luxury Picnic Company; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity awaits you at a dynamic company specializing in events and catering. As a Sales & Events Coordinator, you'll play a crucial role in generating sales and managing events for various brands. This position offers a blend of hybrid work flexibility and hands-on event coordination, allowing you to showcase your creativity and organizational skills. You'll be the driving force behind successful events, ensuring client satisfaction and seamless operations. If you're passionate about hospitality and eager to contribute to a fast-growing team, this role is perfect for you!

Benefits

Discretionary bonus scheme

Office space available

Pension contribution after 6 months

Pet-friendly office

Regular staff lunch

Qualifications

• Strong sales and negotiation skills with B2B and B2C clients.
• Excellent communication and event coordination abilities.

Responsibilities

• Coordinate and manage events from planning to execution.
• Build relationships with clients to ensure repeat business.

Skills

Sales Skills

Negotiation Skills

Event Coordination

Communication Skills

Problem Solving

Attention to Detail

Data Skills

Creativity

Education

No specific degree required

Tools

Google Sheets

Canva

Microsoft Office

Job description

You will be joining our fast-paced and fast-growing Sales & Events Operations Team, with a main focus of generating sales for our 5 food & beverage brands:

The Luxury Picnic Company

Bar Brothers Events

The Master Mixologist

The Red Host

In 2024 we have hosted over 500 events for B2B and B2C clients, from weddings and birthday parties to 250 guest corporate Christmas dinners and cocktail parties.

We are looking for a Sales & Events Coordinator to scope out new B2B clients and attend events across all brands. In this role, you will plan and coordinate events, manage the staffing and operations all whilst maintaining excellent communication with the client through to the final reconciliation and booking in more events with that client.

You will work closely with our Head of Events & Operations team and collaborate with the Sales team, based in Watford, North London as well as provide support to our brilliant Head Chef and freelance bar/waiting staff.

This is a hybrid working role, offering flexibility with work-from-home days, although during our peak seasons (May to September and November & December) there will be a requirement to be in the office on a regular basis, to assist in orchestrating events, based in Watford, WD18.

What You’ll be Doing:

1. Sales: Build great relationships with our B2B and B2C clients, ensuring we are the only business they use for their catering and beverage events.
2. Negotiation: Making sure we fill our calendar with bookings, and working on costs with the potential client to ensure the sale is confirmed in line with the Events & Sales department KPI’s.
3. Event Relations: Work with the Head of Events to support in pre-event calls, staffing and staff briefings to ensure every event runs smoothly.
4. Event Coordination: Carefully coordinating each event to ensure it runs smoothly from start to finish, including organising travel, accommodations, liaising with our Logistics team and communicating with our freelance pool of staff.
5. Event attendance: You will be required to attend events; whether you’re attending multiple events in one day to ensure all clients are happy or getting stuck in to driving and delivering for multiple events in a day and ensuring set ups are smooth, all equipment is provided and problem solving during the set up without having to notify the client ensuring an excellent experience for them. Creativity is key as event set ups can include anything from 1 bar to gorgeous grazing tables displays and fun food stations covering various cuisines.

Please apply for the role if:

• Planning is second nature to you, with a high attention to detail.
• You are a driver with a clean licence and at least 2 years of van driving experience (Short wheel bases vans like transit vans and long-wheel base vans such as Sprinters or Boxer vans).
• Fast paced environments are what gets you up in the morning.
• You are a “do-er” and an ideas person, who goes out their way to get the job done and is always thinking of new ways to do the same thing!
• You communicate strongly both in person and virtually.
• You have strong data skills, including Google sheets, Canva and Microsoft.
• You are passionate about new businesses and want to be part of a small but fast-growing set of brands.
• You are able to work in Watford, where we do have parking available or Moor Park station a short 5 minute cab ride away.
• You are a problem solver under pressure, handling issues in real time with efficiency and ease, coming up with solutions on your own before calling Senior Management.
• You are ambitious, motivated, and eager to learn from others.
• You pride yourself on delivering high-quality, detail-oriented work.
• You’re not scared of hard work, with some days in peak season exceeding 12 hours.
• You are within an easy commute to our offices in Watford, WD18.
• You love tasting delicious food every time we change our seasonal menus and want regular staff lunch for free when you’re in the office!

This job is not for you if:

• You don’t want to work irregular and in peak season very long hours.
• You don’t like working as part of a small team.
• You won’t push yourself out of your comfort zone.
• You don’t cope well in a stressful environment during our peak times.
• You don’t know how to prioritise your workflow.
• You don’t want to embed yourself into the company culture.
• You don’t want to take ownership of your events and grow a small business.
• You are scared of asking questions to aid your development.

A bit about us:

At Levato Enterprise, we believe every event, whether it’s £500 or £5000, has the chance to be exceptional. That’s why we build such strong relationships with our clients; because they know we will deliver, time and time again.

We work hard and in the peak season the hours are long, but we take care of each other along the way and offer support when needed.

Our goal is to create an empire of event services so we can be a “one stop shop” for anyone’s event needs; whether that’s 1 bartender for a dry hire or a 500 person event with a DJ, live band, sit down dinner, canapes, the whole show!

To do this, we need a team of brilliant people who share that ambition to come and work with us and aren’t scared to sink their teeth in.

What can we offer you?

• Discretionary bonus scheme after the busy months, whether this is financial or giving you extra days back.
• Office space available to work from if you don’t want to work from home.
• Contribution to pension after 6 months.
• We are also a pet-friendly office, so on the days we’re working together, bring your floofer in for cuddles too if you can’t arrange alternative care!

A few things to note:

• Applications will not be considered if you cannot drive, or if you’ve not any van driving experience.
• Levato Enterprise is an equal opportunity employer, and we value diversity and inclusion. We welcome people of different nationalities, backgrounds, experiences, abilities, and perspectives.
• We want to build a strong, diverse team and are ready for the ongoing work that goes into building an inclusive, supportive place for you to do the best work of your career!

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Sales and Business Development
• Industries: Hospitality