Event Programme & Abstract Manager

Live-Recruitment; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Private healthcare via AXA

Ride-to-work scheme

29 days holiday

Flexible working

Job summary

Live-Recruitment is seeking an Event Programme & Abstract Manager in London to lead conference management for association clients, from planning committee to live delivery. You will configure abstract systems, manage speaker logistics, and translate agendas into session grids.

The role requires proven programme delivery experience, knowledge of abstract management processes, and strong client relationships. Expect a collaborative team with long tenure and flexible working options.

Qualifications

• Experience delivering programmes for industry associations.
• Hands-on with online abstract management systems.
• Strong organisation and prioritisation across multiple workstreams.
• Good client relationship skills with financial awareness.
• Proficient in MS Office with strong written and verbal communication.

Responsibilities

• Configure and manage abstract submission and peer-review workflows.
• Manage speaker logistics from invitation through travel, accommodation and onsite transitions.
• Translate scientific agendas into session grids, coordinating room layouts and AV requirements.
• Maintain master programme databases, keeping apps, websites and print materials aligned.
• Lead onsite programme delivery, managing temporary staff teams at scale.
• Support client briefing, budget liaison and supplier relationships across each project.

Skills

Programme delivery

Project management

Organisation

Client relationships

MS Office

Tools

Abstract management software

Job description

Hybrid, 3 days from home, 2 days in the office -Events for industry association clients are a specialism, and this agency has built one of the strongest conference management teams in London around them. This one is not to be missed!

• Performance-based bonus tied to company targets, plus a referral fee for new business introductions
• Private healthcare via AXA from the end of probation, plus a ride-to-work scheme.
• 29 days holiday effectively, including four extra days at Christmas with no deduction required.
• Flexible working opportunities.
• A stable, long-serving team where most people have stayed for seven or more years.

The Company

This expanding London agency specialises in events for a broad portfolio of association clients and their conference organiser services are second to none! Trusted by clients across medical, pharma and professional sectors they are able to provide quality delivery across conferences and congresses. Teams span programme delivery, event production and operations, and the culture of the business reflects genuine stability. This is a truly unique organisation to be a part of with a passionate team who is now looking to grow with an Event Programme & Abstract Manager.

The Role

As Event Programme & Abstract Manager, you will lead conference management for association clients, owning the scientific programme from planning committee to live delivery.

• Configure and manage abstract management systems, including submission and peer review workflows.
• Manage speaker logistics from invitation through travel, accommodation and onsite transitions.
• Translate scientific agendas into session grids, coordinating room layouts and AV requirements.
• Maintain master programme databases, keeping apps, websites and print materials aligned.
• Lead onsite programme delivery, managing temporary staff teams at scale.
• Support client briefing, budget liaison and supplier relationships across each project.

The Candidate

To be considered as Event Programme & Abstract Manager, you will need a solid foundation in programme delivery and abstract management from an industry association environment. Experience with programme delivery in the pharma, healthcare or scientific sectors will be directly relevant.

• Proven project management skills across complex, deadline-driven programmes.
• Hands-on experience with online abstract management systems and processes.
• Strong organisation and prioritisation across multiple workstreams.
• Good client relationship skills with financial awareness.
• Proficient in MS Office with strong written and verbal communication.

In return you will get genuine ownership of programme delivery within a team that collaborates well and stays together. This Event Programme & Abstract Manager vacancy is attracting strong interest.

Live specialises in all disciplines (and at all levels) across events, experiential and exhibitions, live communications, production and creative services. If this position is not quite right but you are looking for a new opportunity, please get in touch to discuss other options.

Live values diversity and promotes equality across our business. We welcome applications from all suitably qualified candidates regardless of background, and we are happy to discuss any reasonable adjustments you may need throughout the process.

Vacancy Ref: LS18264