Event Manager

Dev; Stratford-upon-Avon; Hybrid; GBP 36,000 - 52,000; Full time

Benefits offered by this job

25 days annual leave

Training and development

Flexible and hybrid working

Complimentary theatre tickets

Pension scheme

Occupational Health & EAP

Staff discounts

Nursery access

Job summary

Colten Care seeks a seasoned Events Manager to lead a busy fundraising events programme for the RSC, delivering across Stratford-upon-Avon and London with occasional travel to the US. The role supports the Development Services team in meeting fundraising targets.

The position is a full-time, 12-month fixed-term contract, based in Stratford-upon-Avon or London with some remote work and travel between locations.

Qualifications

• Proven experience of successful event management.
• Track record of developing and delivering income.
• Highly developed event planning and delivery skills.
• Highly organized and methodical with attention to detail.
• Strong ability to present as a credible advocate with major stakeholders.
• Team player with self-motivation.
• Calm and solutions-focused when plans change.
• Excellent verbal and written communication at all seniority levels.

Responsibilities

• Deliver cross-organisational events programme in Stratford-upon-Avon, London, on tour and the US.
• Plan, create, implement and manage a variety of events to recruit, steward and thank partners.
• Work with colleagues, Board and external contractors to manage every aspect of events.
• Ensure high-quality standards for the success of RSC events.
• Budget management, venue booking, catering, guest lists and RSVPs.
• Ensure GDPR compliance and fundraising best practice.

Skills

Event management

Income generation

Event planning

Budget management

Stakeholder management

Team player

Calm under pressure

Verbal & written communication

Job description

Jobs for Humanity is dedicated to building an inclusive and just employment ecosystem. Therefore, we have dedicated this job posting to individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Ethnic Minority, and the Previously Incarcerated. If you identify with any of the following communities do not hesitate to register, even if you feel that this particular opportunity is not the right fit for you. Company Name: Colten Care

Job Description

Are you a highly experienced at managing events? Are you organised, methodical and calm, with unquestionable attention to detail. Can you deliver events to deadlines and within budget? Do you want to deliver amazing, memorable events for major stakeholders?

We are looking for a seasoned Events Manager to join our established fundraising department, as soon as possible for a 12 month period, to support and deliver a wide range of events across the RSC, working across departments. Working in the current events team you will oversee the successful delivery of quality RSC Development and Stakeholder events in Stratford-upon-Avon and London to support our organisational objectives.

This position is offered as a full-time, 12 month fixed term contract which can be based in either our Stratford-upon-Avon or London offices, with some remote working. This role will include managing London and Stratford-upon-Avon based events and involve travel between the two.

The Development Services and Events team ensures our fundraisers have the resources and conditions they need to work effectively and efficiently, follow fundraising best practice and remain compliant with all relevant legislation.Theydeliver a busy programme of Development and Stakeholder events which support the strategic objectives and priorities of the RSCincludingprospect cultivation, donor stewardship, corporate membership and sponsorship activity as well as large, high-profile fundraising events such as galas and royal events. Across the wider organisation they include press nights, stakeholder engagement events, staff events and our AGM.

Reporting to the Head of Development Services, some of your duties and responsibilities will include (see the job description for the comprehensive list):

• Following the events strategy to deliver our cross-organisational events programme in Stratford-upon-Avon, London, on tour and the US, showcasing the work of the RSC
• Planning, creating, implementing and managing a variety of events, with the purpose of recruiting, stewarding and thanking partners and donors
• Working closely with RSC colleagues, Board and volunteer leadership, external contractors and stakeholders to manage every aspect of events
• Ensuring extremely high-quality standards for the success of RSC events
• Venue-booking, setting up, catering and dressing venues, coordinating guest lists, ticket allocations, invitations and RSVPs
• Ensuring guest lists are appropriate for each event
• Providing timely written and in person briefings, working closely with the Development and Communications team to support organisational messaging
• Researching appropriate hospitality venues and entertaining opportunities for events in London and on tour
• Managing systems to deliver sustained first-class events and hires, resolving day to day operational issues
• Ensuring all events are risk assessed and comply with health and safety
• Delivering and managing events budgets, contributing to raising expected income and meeting return on investment targets
• Ensuring that all financial data is accurate and well managed
• Coordinating all database activity and information management relating to guest lists
• Representing the RSC Development team at events and being an effective ambassador at all times
• Promoting GDPR, the Fundraising Code of Practice compliance and striving for fundraising best practice

We are looking for someone with the following skills and experience:

• Demonstrable experience of successful event management
• A record of developing and delivering income
• Highly developed event planning and delivery skills
• Highly organised and methodical, with attention to every event detail
• Presentation as a highly credible advocate with major stakeholders
• Dedicated and responsible attitude towards work and related targets
• Belief in the importance of the work of the RSC
• A team player with strong sense of self-motivation
• The ability to remain calm and solutions focussed when things don't quite go to plan!
• Excellent verbal and written skills, together with confidence when communicating at all levels of seniority, internally and externally.

We are looking for someone with a positive, can-do approach, someone who relishes putting guests first and delivering brilliant and memorable events. It is not essential for you to have worked in an Arts or fundraising environment, what is important is your experience of setting up and delivering outstanding events.

The RSC offers the following benefits:

• 25 days annual leave, plus Public Holidays
• Access to RSC training and personal development
• Flexible and hybrid working
• Complimentary tickets for productions
• Contributory pension scheme
• Onsite Occupational Health and access to our Employee Assistance Programme, providing 24 hours advice and counselling services
• Staff discounts in the RSC shop, restaurant, and cafes
• Access to the RSC ‘outstanding' children's nursery in Stratford-upon-Avon

The standard operating hours of the Development Department are Monday to Friday with team members working within 8am and 6pm, but as this role involves supporting on events there will be work required outside of normal working hours and on weekends.

The RSC operates hybrid working, with roles split between the home and office. This role requires a minimum of two days a week in our Stratford-upon-Avon or London office, and the option of working the remaining three days a week from home or the office. Travel to our offices and management of our events will be required between central London and Stratford-upon-Avon.

We are committed to cultivating a diverse and inclusive workplace culture, and welcome and encourage applications from candidates of all backgrounds, identities and lived experiences.

The RSC strives for excellence, and values integrity, inclusion, ambition and innovation. We act with respect, show leadership and build resilient ways of working in all our activities.

We offer greatbenefitsand aim to create a welcoming, supportive environment which is happy, healthy and safe. We place great importance upon developing a diverse, highly motivated and energised workforce to help achieve our priorities. We put our values at the heart of everything we do.

The Royal Shakespeare Company (no. 212481) is a registered charity.