Event Manager

Totalwellnessacupuncture; Greater London; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

Totalwellnessacupuncture in London is seeking an Event Operations Manager to own end-to-end delivery of up to 5 B2B conferences annually across geographies, with international travel.

This hybrid role, for a 1-year contract, offers £40,000-£45,000 plus bonus and excellent benefits, and requires strong negotiation skills, risk and compliance oversight, and experience managing budgets and onsite operations.

Qualifications

• Proven track record in the successful strategic, operational, and financial planning and delivery of b2b conferences/expos of varying size.
• Strong negotiation and contracting skills with venues and suppliers.
• Experience running events internationally.
• Experience with risk and compliance for international events.

Responsibilities

• Oversee end-to-end delivery of allocated events across geographies and varying sizes.
• Collaborate with sales to create profitable packages and ensure margins and ROI.
• Coordinate with suppliers to improve attendee experience.
• Create and implement event signage and collateral.
• Organise staffing plans, travel and accommodation for events.
• Design floor plans and space requirements for each event.
• Manage onsite delivery, including staff and vendor management.
• Oversee budgetary management and cost control.

Skills

Negotiation & contracting

Event operations

International events experience

Budget management

Tools

Table/floor planning software

Job description

Event Operations Manager - Events

£40,000 -£45,000 + Bonus +Excellent Benefits

Hybrid Working

London

1 Year Contract

Global industry leader in b2b events business seeks a highly talented Event Operations Manager to take full ownership of a number of leading international b2b events with scope for international travel.

The Event Manager will be an experienced professional responsible for the full end-to-end delivery of up to 5 b2b conferences a year – these range in size from 300- 2000. On the larger events additional team members will be supporting too.

Role Responsibilities: Event Operations Manager

• Managing end-to-end delivery of allocated events of varying size, format, and complexity across a range of geographies.
• Working with sales team to create packages that are innovative and profitable, identifying fixed vs variable costs and securing appropriate margins and delivery on ROI.
• Working with the procured suppliers to significantly improve the experience for their commercial clients and attendees at the events.
• Creation and implementation of event signage and other collateral and materials.
• Organise staffing plans and requirements for each event to include task allocation, travel and accommodation booking.
• Designing and managing floor plans and space requirements for each event.
• Executing event delivery - with end-to-end accountability for operational management of all events including customer journeys and onsite experience.
• Responsible for risk and compliance at events - ensure security plans are adhered to and that each event has a full risk assessment.
• Manage events onsite including running briefings and management of onsite staff and vendors.
• Budgetary Management

Profile Required: Event Operations Manager

• Proven track record in the successful strategic, operational, and financial planning and delivery of b2b conferences / expo's of varying size.
• Strong negotiation and contracting skills with venues and suppliers.
• White glove experience for clients and customers implementation.
• Proactive and takes initiative by being able to identify problems, research and evaluate options creatively and innovatively.
• Proven experience in managing compliance and roll out risk policies and documentation affecting international events and awards.
• Budgetary Experience
• Experience running events internationally
• Confident decision-making thought leadership and a focus on finding solutions and achieving results by taking accountability and ownership of decisions made.
• Experience of using table planning/ floor planning software