Event Healthcare Coordinator - Hybrid, Flexible Hours

St John Ambulance; Jacobs Well; Hybrid; GBP 24,000 - 36,000; Full time

Benefits offered by this job

Hybrid, Flexible working

Health and Wellbeing portal

33 days holiday

Job summary

St John Ambulance is seeking an Event Healthcare Advisor to support first aid and medical services at events across the region. You will coordinate event bookings, prepare quotes, manage invoices, and ensure administrative arrangements are in place for delivery of services.

You will act as a key contact for customers, volunteers and colleagues, providing proactive support throughout the booking process, including risk assessments and venue plans. A flexible, organised approach is essential.

Qualifications

• Excellent communication and interpersonal skills for diverse stakeholders.
• Well organised with the ability to manage competing priorities and deadlines.
• Experience in a busy team environment, handling enquiries professionally.

Responsibilities

• Coordinate administration of event healthcare bookings from enquiry to completion.
• Build relationships with customers, volunteers and internal colleagues.
• Prepare and distribute event plans and risk assessments, keep systems updated.
• Support financial administration: raising invoices and monitoring payments.
• Monitor event requirements and volunteer availability to resolve gaps.
• Travel and support operational needs as required.

Skills

Communication skills

Organised

Team experience

MS Office

Customer-focused

Tools

MS Office

Job description

St John Ambulance is seeking an Event Healthcare Advisor to support first aid and medical services at events across the region. You will coordinate event bookings, prepare quotes, manage invoices, and ensure administrative arrangements are in place for delivery of services.

You will act as a key contact for customers, volunteers and colleagues, providing proactive support throughout the booking process, including risk assessments and venue plans. A flexible, organised approach is essential.