Event Experience Coordinator

Advocate Group; Uxbridge; On-site; GBP 24,000 - 32,000; Full time

Job summary

Advocate Group is partnering with Monster Energy to recruit an Event Experience Coordinator for hands-on delivery of sports and events across venues. You’ll drive planning, coordinate travel and guest itineraries, and support onsite execution to ensure seamless experiences for fans and partners.

The role demands strong organisation, IT skills and the ability to manage multiple priorities with a proactive, solutions-focused mindset.

Qualifications

• Strong administration, organisation and IT skills.
• Experience in events, hospitality, PA/EA or project coordination.
• Confidence managing travel, schedules, logistics and multiple priorities.
• Strong communication and relationship-building skills.
• A proactive, positive and solutions-focused approach.
• Comfortable coordinating people, suppliers and stakeholders.
• Experience supporting budgets and project administration.
• Flexible and happy to travel and provide onsite event support.
• An international driving licence and confidence driving abroad.

Responsibilities

• Support the planning and delivery of Monster’s sports and events.
• Keep project plans, timelines and team activity on track.
• Coordinate travel, hotels, transfers and itineraries for guests and hosts.
• Support staff, guests and partners onsite at events.
• Manage the Event Experience Portal and improve its use.
• Assist budgets, contracts, payments, suppliers and procurement.
• Coordinate meetings, calls and internal project activity.
• Manage partner and guest gifting.
• Build relationships with suppliers and stakeholders.
• Provide hands-on support when plans go awry, including out of hours.
• Travel to events to support onsite execution.

Skills

Administration

Event coordination

Travel logistics

Stakeholder management

Communication skills

Budget support

Willingness to travel

International driving licence

Tools

MS Office

Job description

Every experience is a brand experience. And we’re looking for someone who gets that.

We're currently partnering with Monster Energy on the search for an Event Experience Coordinator, to help make sure their sports and events deliver the kind of experiences people remember.

This is a fast-moving, hands-on coordination role. You’ll be the organisational powerhouse behind the team - keeping projects moving, managing the detail and jumping in wherever needed to make sure everything comes together.

WHAT YOU’LL BE DOING

• Supporting the planning and delivery of Monster’s sports and events.
• Keeping project plans, timelines and team activity on track.
• Coordinating travel, hotels, transfers and itineraries for guests and hosts.
• Supporting staff, guests and partners onsite at events.
• Managing the Event Experience Portal and helping improve the way it works.
• Supporting budgets, contracts, payments, suppliers and procurement.
• Coordinating meetings, calls and internal project activity.
• Managing partner and guest gifting.
• Building strong relationships with suppliers and stakeholders.
• Providing hands‑on support when things don’t go to plan — including out of hours when needed.
• Travelling to events to support onsite execution.

WHAT YOU’LL BRING

• Strong administration, organisation and IT skills.
• Experience in events, hospitality, PA/EA or project coordination.
• Confidence managing travel, schedules, logistics and multiple priorities.
• Strong communication and relationship‑building skills.
• A proactive, positive and solutions‑focused approach.
• Comfortable coordinating people, suppliers and stakeholders.
• Experience supporting budgets and project administration.
• Flexible and happy to travel and provide onsite event support.
• An international driving licence and confidence driving abroad.

READY TO BLEED GREEN

If you’re a natural organiser who thrives on making things happen and wants to be part of a team creating experiences that turn fans into fans of the brand, this could be the one for you.