Event Executive - 4 Month FTC

Hanson Wade; Greater London; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

Hanson Wade is seeking an Event Executive to join the Event Delivery team on a four‑month fixed term contract. The role is hybrid, with two days per week in the office, and focuses on end‑to‑end delivery of international, in‑person conferences across Europe, the US and Asia.

You will manage up to 1–2 events per month, coordinate logistics, and travel internationally to deliver high‑quality attendee experiences.

Qualifications

• Degree (or equivalent), ideally in Event Management or related field.
• Previous experience coordinating or managing events preferred.
• Experience with event technology/software is advantageous.

Responsibilities

• Manage communications across the full event lifecycle with delegates, speakers and sponsors.
• Coordinate all event logistics, liaising with venues on costs, setup, catering and Wi‑Fi.
• Represent the company on-site at events; international travel is required.
• Create, manage and proof event documentation and materials.
• Develop detailed event running orders and schedules.
• Source, negotiate and manage external suppliers (AV, tech, signage, hostesses).
• Monitor and manage event budgets.
• Support the delivery of event mobile apps for larger conferences.
• Collaborate with internal teams to achieve event objectives.
• Provide support to the wider team as needed.

Skills

Communication

Organisation

Stakeholder management

Travel readiness

Education

Degree (or equivalent) in event field

Tools

Event technology

Job description

Event Executive (4 Month FTC)

Location: Hybrid (2 day per week in-office)

Salary: £27,000 (pro rata)

Type: Full-Time, Fixed Term Contract (4 months) - until end of December 2026

Department: Event Delivery / Customer Delivery

Reporting to: Event Manager / Senior Event Manager

About The Role

We’re looking for a bright, organised and enthusiastic Event Executive with a strong “can-do” attitude to join our Event Delivery team.

In this role, you’ll take ownership of the end-to-end delivery of international, in-person conferences across Europe, the US and Asia—typically managing up to 1–2 events per month.

From planning logistics to delivering exceptional on-site experiences, you’ll play a key role in ensuring every event runs seamlessly and provides a memorable experience for our attendees.

Key Responsibilities

• Manage communications across the full event lifecycle with delegates, speakers and sponsors
• Coordinate all event logistics, including close liaison with conference venues (costs, setup, catering, Wi-Fi, etc.)
• Represent the company on-site at events (international travel required)
• Create, manage and proof event documentation and materials
• Develop detailed event running orders and schedules
• Source, negotiate and manage external suppliers (e.g. AV, technology, signage, hostesses)
• Monitor and manage event budgets
• Support the delivery of event mobile apps for larger conferences
• Collaborate with internal campaign/project teams to deliver on event objectives
• Provide support to the wider team as needed

Skills & Attributes

• Excellent communication and interpersonal skills
• Strong organisational skills with the ability to prioritise and manage multiple deadlines
• A proactive, solutions-focused mindset
• Ability to work effectively both independently and as part of a team
• Comfortable working under pressure with high workloads
• Strong attention to detail
• A customer-first mindset, able to engage with stakeholders at all levels of seniority
• Positive, flexible and enthusiastic approach
• A genuine passion for event management

Experience & Qualifications

• Degree (or equivalent), ideally in Event Management or a related field
• Previous experience within event coordination or event management preferred
• Experience with event technology/software is advantageous

Additional Information

• This role requires international travel, including to the USA so you must be eligible to travel
• You must have the right to work in the UK as we cannot provide sponsorship for this role

Why Join Us?

You’ll be part of a collaborative and growing team where you’ll gain exposure to international events, develop your skills, and play a key role in delivering high-quality experiences that make a real impact.