Event Coordinator — Hybrid, 9-Day Fortnight

Live Recruitment; England; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Salary up to £35,000

9-day fortnight

Hybrid work model

Flexible working

Job summary

Live Recruitment is seeking an Event Coordinator to own end-to-end events for a large membership body. You will plan and deliver small to medium events and support flagship conferences, awards and exhibitions, with hybrid working (2 days in office per week) and a 9-day fortnight offering flexible style.

Reporting to the Events Lead, you will coordinate venues, catering, AV, budgets, supplier liaison and attendee registrations, using HubSpot and Microsoft 365 to keep communications and data

Qualifications

• Solid experience coordinating corporate, membership, conference or networking events.
• Experience with budget tracking, supplier negotiation, risk assessments or health and safety coordination is beneficial but not essential.
• Ability to manage multiple deadlines and keep several workstreams on track.

Responsibilities

• Plan and deliver allocated events from brief to post-event review.
• Support the Events Lead on flagship conferences, awards and exhibitions.
• Coordinate venues, catering, AV, production and on-site logistics.
• Track budgets, purchase orders, invoices and post-event reconciliations.
• Manage delegate registrations, enquiries and accurate attendee records.
• Coordinate sponsor, exhibitor and partner deliverables.
• Maintain event plans, run sheets, critical paths and contingency arrangements.
• Use HubSpot and Microsoft 365 to manage communications, data and reporting.

Skills

Event coordination

Budget tracking

Vendor management

Project management

Stakeholder liaison

Tools

HubSpot

Microsoft 365

Job description

Live Recruitment is seeking an Event Coordinator to own end-to-end events for a large membership body. You will plan and deliver small to medium events and support flagship conferences, awards and exhibitions, with hybrid working (2 days in office per week) and a 9-day fortnight offering flexible style.

Reporting to the Events Lead, you will coordinate venues, catering, AV, budgets, supplier liaison and attendee registrations, using HubSpot and Microsoft 365 to keep communications and data