Event Coordinator and Administrator - Mandarin

JR United Kingdom; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player seeks an enthusiastic Event Coordinator and Administrator to oversee a dynamic year-round program of events. This role is perfect for someone who thrives on detail and organization, managing a busy schedule while building relationships with various stakeholders. You will coordinate events from venue booking to execution, ensuring everything runs smoothly and meets business goals. If you're a proactive communicator with strong multitasking abilities and a knack for problem-solving, this is an exciting opportunity to make a significant impact.

Qualifications

• Well-organized with strong multi-tasking skills.
• Ability to communicate effectively and solve problems.

Responsibilities

• Liaise with teams to manage event preparations and operations.
• Organise office events and manage day-to-day functions.

Skills

Organisation Skills

Communication Skills

Problem-Solving

Multi-tasking

Tools

MS Office

Job description

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Event Coordinator and Administrator - Mandarin, edinburgh

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Client:

Project People

Location:

edinburgh, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

Job Summary

We’re looking for an enthusiastic and collaborative events coordinator and administrator to oversee the year-round program of events throughout the site. This job is suitable for someone who enjoys high levels of detail and organisation, and who can keep on top of a busy and varied schedule of events across the site. A keen eye for detail and an ability to build and maintain relationships with the customers, colleagues and other stakeholders is crucial to succeeding in this role.

Responsibilities:

• Liaise with internal and external teams to manage all event preparations and operations (e.g. venue booking/hire, send invitations, draft programme, running events etc.) and to ensure events accomplish successfully with business goals;
• Communicate with external guests to ensure the details of talks, travel and reimbursement;
• Organise office events e.g., coffee break, summer party, Christmas party etc;
• Manage site operations and day-to-day functions to ensure the office site runs smoothly, efficiently and compliance to company polices;
• Providing administrative support to staff and management including handling correspondence, scheduling meetings etc;
• Maintaining inventory of office supplies, placing orders and arrange for payments;
• Other businesses: Handle ad hoc requests and urgent cases to support business teams.

Requirements:

• Well-organized with multi-tasking skills
• Ability to communicate effectively and solve problems
• Strong interpersonal and communication skills
• Good working knowledge in MS Office
• Proficient in speaking and written in English and Mandarin is essential