Event Coordinator

St. James'S Place; Cirencester; Hybrid; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Annual bonus scheme

28 days annual leave

Private Medical Insurance

Pension scheme

Enhanced Parental Leave

Critical illness cover

Income protection

Life assurance

EV salary sacrifice

Job summary

St. James'S Place in Cirencester is seeking an organised Event Coordinator to join our Events team. In this hybrid, permanent, entry-level role you will support planning, logistics, supplier coordination and on-site delivery of corporate events, ensuring a smooth attendee experience.

You’ll manage inboxes, coordinate resources, support senior stakeholders including Board and Chairman, and handle finance administration and sustainability reporting as part of continuous improvement.

Qualifications

• Strong administration and organisational skills to manage multiple priorities in a lively environment.
• Excellent communication and stakeholder management with colleagues, leaders, suppliers and attendees.
• Exceptional attention to detail with a proactive, problem-solving approach to work.
• Proficiency in Microsoft Office and ability to work independently as part of a team.

Responsibilities

• Manage event inboxes and act as first point of contact for enquiries, providing excellent service.
• Coordinate event logistics, materials, inventory, suppliers and setup/pack-down activities.
• Support attendance and engagement of senior stakeholders (Board, GEC, Chairman) with timely materials and briefings.
• Provide onsite support at events to ensure smooth execution and delegate experience.
• Deliver operational activities including finance administration, expenses and continuous process improvement.

Skills

Administration

Organisational skills

Communication

Stakeholder management

Tools

Microsoft Office

Job description

Are you ready tochart your own career path? With our refreshed strategy, we’re building on our rich heritage and transforming our business to be more scalable and efficient, unlocking the capabilities needed for future success. This includes significantly investing in technology, streamlining the way we work and creating an environment where colleagues feel engaged, empowered and accountable; where they can show up, speak up and perform - because we believe in the difference our work makes.

At a glance:

Location: Cirencester Office

Workplace Type: Hybrid

Employment Type: Permanent

Seniority: Entry Level

About the role

We’re looking for a highly organised Event Coordinator to join our Events team and support the successful delivery of SJP’s corporate events calendar. Working across both the Event Operations Team and Flagship Events Delivery Team, you'll play a key role in the planning, preparation and delivery of high-quality in-person events, helping to ensure every event runs smoothly and delivers an exceptional experience for attendees. This is a varied role combining event logistics, stakeholder coordination, supplier management and operational administration, making it ideal for someone who enjoys working in a fast-paced environment where no two days are the same.

What you'll be doing

• Manage event inboxes and act as a first point of contact for event-related enquiries, providing excellent customer service and ensuring queries are resolved efficiently.
• Coordinate event logistics, materials and inventory, including sourcing suppliers, managing stock, arranging event resources, and supporting event setup and pack-down activities.
• Support the attendance and engagement of senior stakeholders, including Board, GEC, and Chairman attendees, ensuring communications, briefing materials and event information are delivered accurately and on time.
• Provide onsite support at events, helping to ensure seamless event execution and an exceptional delegate experience.
• Deliver a range of operational and administrative activities, including finance administration, expense processing, sustainability reporting, CPD support and continuous improvement of team processes.

About you

You are a proactive and detail-focused coordinator who thrives on organisation and takes pride in delivering high-quality work. You enjoy building relationships with a wide range of stakeholders, can confidently manage competing priorities, and remain calm and adaptable when challenges arise. Most importantly, you're a great teammate who is passionate about delivering outstanding event experiences and operational excellence.

Essential criteria

• Strong administration and organisational skills, with the ability to manage multiple priorities and meet deadlines in a lively environment.
• Excellent communication and stakeholder management skills, with the confidence to engage professionally with colleagues, senior leaders, suppliers and event attendees.
• Exceptional attention to detail and a proactive, problem-solving approach to work.
• Proficiency in Microsoft Office and experience working independently while contributing effectively as part of a collaborative team.

Desirable criteria

• Previous experience supporting the planning and delivery of corporate events, conferences, or large-scale meetings.
• Experience coordinating suppliers, event logistics, inventory management, or event administration processes.

Please note: This is a hybrid role based in Cirencester. Travel across the UK, occasional overnight stays, flexibility in working hours during peak event periods, and a full UK driving licence are essential requirements of the position.

What's in it for you?

Whatever stage of life you're in, our benefits are designed to provide the support, flexibility, and peace of mind you need to thrive both at work and beyond.

In addition to our discretionary annual bonus scheme, which reflects both individual and company performance, you'll benefit from a market-leading benefits package tailored to support your wellbeing, financial security, and family life.

Our benefits include:

• 28 days' annual leave plus bank holidays, with the option to purchase up to 5 additional days.
• Private Medical Insurance – company-funded cover for you and your immediate family
• Generous Pension Scheme – a non-contributory employer contribution of 10%, increasing with length of service up to 15%, plus the opportunity to increase this through salary sacrifice
• Enhanced Parental Leave – up to 26 weeks' full pay to support growing families.
• Protection Benefits – company-funded critical illness cover, income protection, and life assurance
• EV salary sacrifice scheme through Tusker