Estimating Coordinator

Arcus FM; Redditch; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

4% Bonus

25 days annual leave

Group personal pension (matched 5–6%)

Life Assurance

Training Sponsorship Scheme

Discounts & financial aid programs

Job summary

Arcus FM in Redditch is seeking a detail-focused Estimating Coordinator to turn technical requirements into commercial solutions. You will produce quotations for reactive maintenance, additional works and asset upgrades by working with engineers, suppliers and operations to ensure accuracy and alignment with contracts and governance.

The role requires strong administrative skills, Excel proficiency and a collaborative approach.

Qualifications

• Strong administrative background with experience managing multiple priorities.
• Excellent numerical, analytical and problem-solving skills.
• Proficient with Microsoft Excel and other Office applications.
• Good written and verbal communication skills.
• Ability to work independently and see tasks through to completion.
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Ability to build effective relationships with stakeholders.

Responsibilities

• Prepare, review and submit quotations for labour, materials, access equipment and additional works through CAFM and client systems.
• Liaise with engineers, suppliers and subcontractors to gather and validate information for accurate estimates.
• Ensure quotations comply with company processes, governance and delegated authority.
• Review estimates to identify risks, gaps and opportunities and ensure pricing is robust.
• Manage quotations through to approval and track progress for timely completion.
• Prioritise workloads and respond quickly to client requests and SLAs.
• Maintain records, trackers and MI for performance reporting and audits.
• Collaborate with teams and clients to understand scope and requirements of proposed works.
• Support KPI achievement by delivering accurate quotations within timescales.
• Ensure all activities are compliant, ethical and professional.
• Contribute to continuous improvement and assist wider team.

Skills

Administrative background

Numerical skills

Analytical thinking

Time management

Communication skills

Tools

Excel

CAFM systems

Job description

Location: Redditch

Turn technical requirements into accurate, commercial solutions

We're looking for a detail-focused and commercially minded Estimating Coordinator to join our team supporting a major national retail facilities management contract.

This is a pivotal role responsible for producing accurate quotations for reactive maintenance, additional works and asset upgrades. Working closely with engineers, suppliers, subcontractors and operational teams, you'll ensure estimates are prepared, validated and submitted in line with contractual requirements, commercial governance and client expectations.

If you're highly organised, enjoy working with data and thrive in a fast-paced environment where accuracy matters, we'd love to hear from you.

About the Job

As an Estimating Coordinator, you will:

• Prepare, review and submit quotations for labour, materials, access equipment and additional works through CAFM and client systems.
• Liaise with engineers, suppliers and subcontractors to gather and validate information required to produce accurate estimates.
• Ensure all quotations comply with company processes, commercial governance and delegated authority requirements.
• Review estimates to identify risks, gaps and opportunities, ensuring pricing is accurate and commercially robust.
• Manage quotations through to approval, proactively tracking progress and supporting timely completion of works.
• Prioritise workloads effectively, responding quickly to client requests and contractual SLA requirements.
• Maintain accurate records, trackers and management information to support performance reporting and audit requirements.
• Work collaboratively with operational teams and clients to ensure a clear understanding of the scope and requirements of proposed works.
• Support departmental KPI achievement by delivering quotations accurately and within agreed timescales.
• Ensure all activities are undertaken in a compliant, ethical and professional manner.
• Contribute to continuous improvement initiatives and provide support across the wider team as required.

To be successful you will have:

You'll be a highly organised and analytical individual with a strong attention to detail and a customer-focused approach.

You'll also have:

• A strong administrative background with experience managing multiple priorities.
• Excellent numerical, analytical and problem-solving skills.
• Experience using Microsoft Office applications, particularly Excel.
• Strong written and verbal communication skills.
• The ability to work independently and manage tasks through to completion.
• Excellent organisational and time management skills.
• A high level of accuracy and attention to detail.
• The ability to build effective working relationships with internal and external stakeholders.
• A flexible and adaptable approach in a fast-paced environment.

Desirable Experience

• Experience producing quotations, estimates or costings within facilities management, construction, engineering or maintenance environments.
• Experience using CAFM systems and work management platforms.
• Understanding of FM service delivery, reactive maintenance and additional works processes.
• Knowledge of commercial governance and approval processes.

Why Join Us?

This is an excellent opportunity to join a busy and growing team where your work directly supports service delivery, commercial performance and client satisfaction. You'll gain exposure to a variety of projects and stakeholders while developing valuable commercial and operational experience within a leading FM environment.

When you join us you will receive:

• Salary: Up to £32,000 per annum, depending on experience
• 4% bonus, subject to achievement of targets
• 25 days annual leave + Bank Holidays.
• Group personal pension scheme of matched contributions between 5% and 6%
• Life Assurance
• Funded Training Sponsorship Scheme
• Discounts, vouchers, and financial aid programs

If you're detail-oriented, commercially aware and enjoy turning information into solutions, we'd love to hear from you.