Estimating Coordinator

Arcus FM Limited.

Redditch

Hybrid

GBP 27,000 - 37,000

Full time

41 hours ago

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Benefits offered by this job

Salary up to £32,000 per annum

4% bonus

25 days annual leave

Group personal pension scheme 5–6%

Life Assurance

Training Sponsorship Scheme

Discounts and financial aid programs

Job summary

Arcus FM Limited in Redditch is seeking an Estimating Coordinator to translate technical requirements into accurate quotations for reactive maintenance, additional works and asset upgrades. You will work with engineers, suppliers and client teams to ensure estimates meet contractual, governance and client expectations.

In this role you will manage quotations from preparation through approval, maintain records and support KPI targets while upholding compliance and professionalism in a fast-paced

Qualifications

Strong administrative background with experience managing multiple priorities.
Excellent numerical, analytical and problem-solving skills.
Experience using Microsoft Office applications, particularly Excel.
Strong written and verbal communication skills.
Ability to work independently and manage tasks through to completion.
Excellent organisational and time management skills.
High level of accuracy and attention to detail.
Ability to build effective working relationships with internal and external stakeholders.
Flexible and adaptable approach in a fast-paced environment.

Responsibilities

Prepare, review and submit quotations for labour, materials and additional works.
Liaise with engineers, suppliers and subcontractors to gather and validate information required to produce accurate estimates.
Ensure all quotations comply with company processes, governance and delegated authority requirements.
Review estimates to identify risks, gaps and opportunities, ensuring pricing is robust.
Manage quotations through to approval, tracking progress and supporting timely completion.
Prioritise workloads and respond quickly to client requests and SLA requirements.
Maintain records, trackers and management information for reporting and audit.
Work with operations and clients to understand scope and requirements of proposed works.
Support KPI achievement by delivering quotations accurately and within timescales.
Ensure activities are compliant, ethical and professional.
Contribute to continuous improvement and assist wider team as required.

Skills

Administrative background

Numerical ability

Analytical skills

Excel

Written communication

Verbal communication

Time management

Stakeholder management

Attention to detail

Tools

Excel

Job description

Why Join Us

Location: Redditch

Turn technical requirements into accurate, commercial solutions

We're looking for a detail-focused and commercially minded Estimating Coordinator to join our team supporting a major national retail facilities management contract.

This is a pivotal role responsible for producing accurate quotations for reactive maintenance, additional works and asset upgrades. Working closely with engineers, suppliers, subcontractors and operational teams, you'll ensure estimates are prepared, validated and submitted in line with contractual requirements, commercial governance and client expectations.

What You'll Be Doing

As an Estimating Coordinator, you will:

Prepare, review and submit quotations for labour, materials, access equipment and additional works through CAFM and client systems.
Liaise with engineers, suppliers and subcontractors to gather and validate information required to produce accurate estimates.
Ensure all quotations comply with company processes, commercial governance and delegated authority requirements.
Review estimates to identify risks, gaps and opportunities, ensuring pricing is accurate and commercially robust.
Manage quotations through to approval, proactively tracking progress and supporting timely completion of works.
Prioritise workloads effectively, responding quickly to client requests and contractual SLA requirements.
Maintain accurate records, trackers and management information to support performance reporting and audit requirements.
Work collaboratively with operational teams and clients to ensure a clear understanding of the scope and requirements of proposed works.
Support departmental KPI achievement by delivering quotations accurately and within agreed timescales.
Ensure all activities are undertaken in a compliant, ethical and professional manner.
Contribute to continuous improvement initiatives and provide support across the wider team as required.

What We're Looking For

You’ll be a highly organised and analytical individual with a strong attention to detail and a customer-focused approach.

You’ll also have:

A strong administrative background with experience managing multiple priorities.
Excellent numerical, analytical and problem-solving skills.
Experience using Microsoft Office applications, particularly Excel.
Strong written and verbal communication skills.
The ability to work independently and manage tasks through to completion.
Excellent organisational and time management skills.
A high level of accuracy and attention to detail.
The ability to build effective working relationships with internal and external stakeholders.
A flexible and adaptable approach in a fast-paced environment.

Desirable Experience

Experience producing quotations, estimates or costings within facilities management, construction, engineering or maintenance environments.
Experience using CAFM systems and work management platforms.
Understanding of FM service delivery, reactive maintenance and additional works processes.
Knowledge of commercial governance and approval processes.

Why Join Us?

This is an excellent opportunity to join a busy and growing team where your work directly supports service delivery, commercial performance and client satisfaction. You'll gain exposure to a variety of projects and stakeholders while developing valuable commercial and operational experience within a leading FM environment.

When you join us you will receive: