Estates & Facilities Coordinator - Compliance & Operations

Brook Street; West of England; Sur place; GBP 26 000 - 30 000; Plein temps

Résumé du poste

Brook Street is recruiting for an Estates and Facilities Coordinator to join a small estates management team in Bristol. The role focuses on keeping the building running smoothly by managing maintenance, compliance, supplier activity, and day-to-day customer services.

You will investigate issues, maintain records, support health and safety activities, handle procurement tasks, and coordinate third‑party work to ensure timely delivery and compliance.

Qualifications

• Strong organisational skills with confidence managing multiple priorities in a busy office setting.
• A responsible, safety-minded approach to compliance and documentation.
• Experience liaising with contractors and suppliers, tracking actions and ensuring delivery against expectations.
• Clear communication and a helpful, service-focused attitude for colleagues and service users.
• Experience using administrative systems and maintaining accurate records (work orders, documentation and reporting).

Responsabilités

• Receive, investigate and progress maintenance issues, raising and monitoring work orders.
• Maintain records for planned, statutory and unplanned work, including contractor delivery oversight.
• Support health, safety and compliance activities, including fire tests and drills.
• Assist with risk assessments and training coordination; keep resources up to date.
• Coordinate supplier activity, process invoices and resolve procurement queries.
• Help manage shared services like mailbox, post room, stationery, and access passes.
• Collate monthly sustainability data and KPI information, prepare charts/reports, assist FOI responses.
• Coordinate third-party activity and suggest process improvements.

Connaissances

Organisational skills

Safety-minded

Contractor liaison

Documentation

Clear communication

Description du poste

Brook Street is recruiting for an Estates and Facilities Coordinator to join a small estates management team in Bristol. The role focuses on keeping the building running smoothly by managing maintenance, compliance, supplier activity, and day-to-day customer services.

You will investigate issues, maintain records, support health and safety activities, handle procurement tasks, and coordinate third‑party work to ensure timely delivery and compliance.