Estates & Facilities Administrator – Edinburgh

All Righs Reserved Which School Ltd; City of Edinburgh; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Free school lunches

Sports club membership

Employer pension contributions up to 8

Cycle to work scheme

Family friendly policies

Discount and benefits scheme

Job summary

Erskine Stewart Melville in Edinburgh is seeking an Estates Administration Officer to join the Estates and Facilities Team on a permanent, full-time basis. The role is 39 hours per week with a salary of £27,413. Responsibilities include handling emails/calls, filing, shared mailbox oversight, and operating Civica CAFM to address maintenance tasks.

Flexibility and strong communication are essential. Applicants must have prior secretarial/administrative experience and be able to work in the UK

Qualifications

• Experience providing secretarial and administrative support to a busy office.
• Ability to respond to emails and calls in a timely, professional manner.
• Experience using Civica CAFM or similar facilities management systems.

Responsibilities

• Respond to emails and phone calls and maintain filing systems.
• Oversee shared mailboxes and ticketing systems.
• Operate the Civica system/CAFM to ensure maintenance tasks are resolved promptly.
• Manage purchase and stock control of materials, tools and supplies.

Skills

Administrative support

Secretarial experience

Interpersonal skills

Communication skills

Flexibility

Tools

Civica CAFM

Ticketing systems

Databases

Email management

Job description

Erskine Stewart Melville in Edinburgh is seeking an Estates Administration Officer to join the Estates and Facilities Team on a permanent, full-time basis. The role is 39 hours per week with a salary of £27,413. Responsibilities include handling emails/calls, filing, shared mailbox oversight, and operating Civica CAFM to address maintenance tasks.

Flexibility and strong communication are essential. Applicants must have prior secretarial/administrative experience and be able to work in the UK