Estates Admin & Facilities Coordinator

ISC group; City of Edinburgh; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Free school lunches

Sports club membership

Nursery fee remission

Generous holiday entitlement

Moving day

Pension contributions to 8%

Job summary

Erskine Stewart Melville School in Edinburgh is seeking an Estates Administration Officer to join the Estates and Facilities Team on a permanent basis. The role is full-time (39 hours per week) with a salary of £27,413, providing administrative support to the Estates and Facilities Department and handling emails, calls, filing, and CAFM tasks.

The successful candidate will have prior secretarial and administrative experience, excellent interpersonal skills, and the ability to adapt to change

Qualifications

• Proven experience providing administrative support in a busy office.
• Excellent interpersonal and communication skills.
• Ability to adapt to change and work flexibly.

Responsibilities

• Respond to emails and phone calls promptly; maintain filing systems and databases; oversee shared mailboxes and ticketing systems.
• Operate Civica/CAFM to ensure maintenance tasks are resolved promptly.
• Manage purchase and stock control of materials, tools and supplies.

Skills

Administrative support

Communication

Email handling

Tools

Civica CAFM

Job description

Erskine Stewart Melville School in Edinburgh is seeking an Estates Administration Officer to join the Estates and Facilities Team on a permanent basis. The role is full-time (39 hours per week) with a salary of £27,413, providing administrative support to the Estates and Facilities Department and handling emails, calls, filing, and CAFM tasks.

The successful candidate will have prior secretarial and administrative experience, excellent interpersonal skills, and the ability to adapt to change