Estates and Facilities Manager - The Royal Grammar School

Buckinghamshire Council; Greater London; On-site; GBP 52,000 - 59,000; Full time

Job summary

An established industry player seeks an Estates and Facilities Manager to ensure the smooth operation of their facilities. This role involves overseeing property management, leading a dedicated team, and ensuring compliance with health and safety regulations. The ideal candidate will possess strong leadership skills and a proven track record in facilities management. Join a supportive environment that values your contributions and offers excellent benefits, including a robust pension scheme and wellness programs. This is a fantastic opportunity to make a significant impact in a vibrant educational setting.

Benefits

Excellent pension scheme

Cycle to work scheme

Free membership of the School’s Fitness Suite

Free use of the swimming pool

Tax efficient purchases of gadgets

Staff common room with free tea & coffee

On site hot and cold food

Social functions/concerts/plays

Car parking onsite

Long service awards

Qualifications

• Strong track record in estates and facilities management.
• Exceptional organizational and time management skills.
• Ability to motivate and manage teams effectively.

Responsibilities

• Oversee and manage all aspects of the school’s property.
• Manage capital projects and provide project management support.
• Ensure compliance with all relevant statutory and regulatory requirements.

Skills

Estates Management

Project Management

Health and Safety Compliance

Budget Management

Interpersonal Communication

Problem-solving

Education

Degree in Facilities Management or related field

Job description

Estates and Facilities Manager - The Royal Grammar School

Location: Buckinghamshire

This role is specifically responsible for the safe and efficient operation of all estates and facilities, including residential and boarding facilities on and off the site, external and internal lettings and events. Managing a team of in-house maintenance, grounds and lettings staff, together with outsourced contractors you will be responsible for the efficient day to day running of the estate; ensuring the buildings are clean, safe and compliant with legislation and best practices; and that all facilities are suitable for students, staff and visitors.

Term time only: No

Salary Type: Bucks pay

Salary details: Salary Range 9: £52,312 - £58,050 per annum

Contract type: Permanent

Hours: 37 hours per week

Interviews to be held: asap

About us

RGS is an exceptional place. We have a vision to be seen as world class in offering those most naturally able the best that a state funded school can offer. We have a proud tradition, dating back to the 13th Century of educating young men, and we are excited about becoming co-educational in the Sixth Form from September 2025.

You will very much enjoy working with the students here who are courteous, committed, caring and entertaining.

Support staff at RGS provide a vital role in ensuring that the School not only runs smoothly but continues to develop. Whether joining one of the administration teams, being a technician, a support assistant, gap student, and working on the finances or around the extensive school estate, RGS welcomes colleagues from all backgrounds to bring an added dimension to our staff body. A range of roles exists from part time, term time only to full time and support staff have excellent opportunities to contribute towards school life. Although we do not ask our support staff to undertake teaching roles, we warmly encourage participation in school trips and co-curricular activities.

Salary, benefits and wellbeing at RGS
Support staff are paid on the RGS scales, which are closely related to the locally negotiated Buckinghamshire Council pay range. For the benefit of support staff, the School participates in the Local Government Pension Scheme. We are a mutually supportive team and endeavour to ensure that all staff have a healthy work / life balance.

We offer
Excellent pension scheme
Cycle to work scheme
Free membership of the School’s Fitness Suite
Free use of the swimming pool
Tax efficient purchases of gadgets through the tech scheme
Staff common room with free tea & coffee
On site hot and cold food
Social functions/concerts/plays etc
Car parking onsite
Accommodation (limited)
Long service awards

Wellbeing
Staff football
Staff Yoga
Staff badminton
Staff tennis
Staff touch rugby
Christmas party
Secret Santa
Secret buddy
Wellbeing group meetings
Common Room cake day
Wellbeing week
End of term get-togethers
Staff birthday cake breaks

Job Purpose: To deliver, maintain and future proof a safe sustainable environment that will support inspirational and innovative teaching.

Please see job description for full details, here is a brief summary...

Estates Management:
Oversee and manage all aspects of the school’s property, including buildings, grounds, and infrastructure
Develop and implement an estates and lettings strategy to ensure efficient and effective use of school property, and major repairs and refurbishment

Project Management
Manage capital projects, including new builds, refurbishments and alterations, providing project management support for all aspects of projects
Prepare options appraisals and make recommendations for building improvements or alterations

Health and Safety
Responsible for the delivery of the Health and Safety Policy

Team Management
Lead and Manage the Estates, Grounds and Lettings teams

Compliance
Ensure compliance with all relevant statutory and regulatory requirements

Finance/Strategic
Liaise with the Senior Team and other stakeholders
Prepare reports for Trustees, Governing Body and external bodies

Outsourcing/Third Parties
Liaise with outsourced Catering and Cleaning contractors

About you

Knowledge, Qualifications and Experience Required

- A strong track record of successful experience gained in estates and facilities management.
- Strong leadership and management skills - able to motivate, develop, and manage a team (both direct reports and contractors).
- Budget management experience.
- Excellent interpersonal and communication skills to deal with complex and sensitive negotiations with a wide variety of external and internal stakeholders.
- Focused on making sure the school meets the needs of the staff, students and other stakeholders.
- Able to identify the need for change or not, and to drive and identify the steps to achieve change.
- Able to work at pace and reprioritise at short notice where applicable.
- Calm and measured.
- Exceptional organisational and time management skills - able to prioritise tasks, manage multiple projects simultaneously, and meet deadlines.
- Problem-solving and decision-making skills - able to identify and analyse issues, develop effective solutions, and make sound judgment.
- Work well as part of a team or group.
- Demonstrates integrity and professionalism at all times, and shows respect for others and for individual differences.
- The desire to be part of a community that supports young people in their learning by ensuring the provision of a fit for purpose facility.
- The role may involve physical tasks such as lifting and climbing; accommodations can be made as needed
- to support successful performance.
- Prepared to work flexibly during busy periods.

Other information

Visits to the school are warmly welcome. To arrange a visit or to find out more about the role, please contact our school office on the number below.

Please send completed application forms to the email address below.

All staff, visitors and volunteers understand safeguarding children is everyone’s responsibility and that they must be diligent to help secure children’s safety and wellbeing.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent cautions and convictions cautions
• All adult cautions and spent convictions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.