Estates & Facilities Co-Ordinator

TN United Kingdom; London; On-site; GBP 35,000 - 55,000; Full time

Job description

The job description contains a good level of detail and uses HTML tags effectively to structure the content. However, it can be improved for clarity and consistency:

1. Remove duplicated 'Description' headings and ensure the structure is clear.
2. Use consistent formatting for sections, perhaps by adding more headings or improving existing ones.
3. Ensure all list items are within
4. tags and properly nested.
5. Remove irrelevant or repetitive information, such as the mention of 'Description' twice at the beginning.

Below is a refined version:

Job Description:

What you'll be doing :

• Helping the Estates and Facilities team in day-to-day management of obtaining documentation for accurate facilities management records.
• Help update plans and occupancy, leases, licenses, and other schedules using AutoCAD or similar.
• Verifying costs and share of costs for the NHS Trust across the Trust sites.
• Relationship management between the client and other key business stakeholders, and Capita Local Government Business Services and its delivery partners.
• Working with colleagues and between Capita and the client Trust on budgets, reporting, analysis, with CAFM data, including cost, occupancy dates, and space records for the same.
• Oversight and understanding of the occupancy by service for the NHS Client the department ensuring that all participants understand fully their part in a process and are able to execute their role and responsibilities to meet agreed expectations.
• Coordination of daily and periodic activities, prompting, reminding, and liaising with delivery partners, to ensure records are updated and maintained.
• Resolution of queries and the identification and prevention of potential issues before they arise.

What we're looking for :

• Demonstrable track record of developing and maintaining strong professional relationships at all levels.
• Evidence of success in influencing, leading, supporting, and motivating stakeholders to achieve agreed outcomes.
• Strong analysis and problem-solving skills with excellent attention to detail and a willingness to challenge.
• Experience of using financial systems and automation to improve operational efficiencies, such as ordering systems and property management software.
• Excellent communication and interpersonal skills.
• Broad experience and/or understanding of working in a transactional finance function.
• Ability to manage own workload and prioritize effectively to meet tight deadlines.

About Local Government Services

At Government Services, we’re transforming the way governments and local councils serve the public. We’re using technology, innovation, and domain knowledge to improve services and deliver savings. Our teams answer 30,000 emergency service calls every day, and our Ultra Low Emissions Zone helps Londoners breathe cleaner air. Join us and discover better as you keep the country running smoothly.

What’s in it for you?

• A competitive basic salary
• 23 days’ holiday (rising to 27) with the opportunity to buy extra leave
• The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
• Company-matched pension, life assurance, cycle2work scheme, 15 weeks’ fully paid maternity, adoption, and shared parental leave, paternity pay of two weeks, and more
• Voluntary benefits tailored to your lifestyle – discounts on retail and socialising, health & wellbeing, travel, and technology. Access to our Employee Network Groups, representing diversity and fostering an inclusive environment.

What we hope you’ll do next:

Choose ‘Apply now’ to submit your application and tell us more about you.

We’re an equal opportunity and Disability Confident employer. We recruit based on merit and passion, providing an inclusive, barrier-free recruitment process. If you need the job description or application in an alternative format or require support, please contact us at Iqbal or call 07784 237318. For more information about our equality policies, visit the Capita Careers website.

Location: London, United Kingdom

Time Type: Full time

Contract Type: Permanent