Estates & Facilities Coordinator

TN United Kingdom; London; On-site; GBP 35,000 - 55,000; Full time

Job description

Job Description:

What you'll be doing :

• Helping the Estates and Facilities team in day-to-day management of obtaining documentation for accurate facilities management records.
• Updating plans and occupancy, leases, licenses, and other schedules using AutoCAD or similar software.
• Verifying costs and share of costs for the NHS Trust across the Trust sites.
• Managing relationships between the client, key stakeholders, Capita Local Government Business Services, and delivery partners.
• Collaborating with colleagues and between Capita and the client Trust on budgets, reporting, analysis, including CAFM data, costs, occupancy dates, and space records.
• Overseeing and understanding occupancy by service for the NHS Client, ensuring all participants understand their roles and responsibilities.
• Coordinating daily and periodic activities, liaising with delivery partners to keep records updated and maintained.
• Resolving queries and proactively identifying and preventing potential issues.

What we're looking for :

• Proven track record of developing and maintaining strong professional relationships at all levels.
• Success in influencing, leading, supporting, and motivating stakeholders to achieve outcomes.
• Strong analytical and problem-solving skills with excellent attention to detail and a willingness to challenge.
• Experience using financial systems and automation to improve operational efficiencies, such as ordering systems and property management software.
• Excellent communication and interpersonal skills.
• Broad experience or understanding of working in a transactional finance environment.
• Ability to manage workload effectively and meet tight deadlines.

About Local Government Services

We’re transforming how governments and local councils serve the public through technology, innovation, and domain expertise to improve services and save costs. Our teams handle 30,000 emergency calls daily and operate initiatives like the Ultra Low Emissions Zone to improve air quality. Join us to contribute to these impactful projects.

What’s in it for you?

• A competitive salary.
• 23 days’ holiday, rising to 27, with options to buy extra leave.
• Paid days out volunteering for charity or causes.
• Company matched pension, life assurance, cycle-to-work scheme, paid parental leave, and other benefits.
• Benefits tailored to your lifestyle, including retail discounts, health & wellbeing, travel, and tech offers.
• Access to Employee Network Groups promoting diversity and inclusion.

Next steps:

Click ‘Apply now’ to complete our short application. We’re committed to equal opportunities and providing an inclusive recruitment process. For support or alternative formats, contact Iqbal at 07784 237318 or email us. More info on our equal opportunity policies can be found on the Capita Careers website.

Location: London, United Kingdom

Time Type: Full-time

Contract Type: Permanent