Estates and Compliance Co-ordinator

Athena Care Homes Ltd; Catmere End; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

25 days holiday plus bank holidays

Blue Light Card access

Job summary

Athena Care Homes Ltd is seeking an Estates and Compliance Co-ordinator to oversee the smooth running of estates and facilities across seven care homes in East Anglia. You will coordinate maintenance, manage compliance checks, and act as the central contact for estates-related matters.

Working closely with care home teams and contractors, you will produce reports, maintain records, and drive process improvements while upholding safety and regulatory standards.

Qualifications

• Administrative experience, ideally within estates, facilities, or property.
• Experience using maintenance systems and databases.
• Strong organisational and multitasking abilities in a multi-site setting.
• Confident communicator with good IT skills and attention to detail.
• Desirable: Facilities/Property qualification and knowledge of compliance requirements.

Responsibilities

• Coordinate maintenance activities across seven care home locations.
• Coordinate and manage the Fault Fixers system, logging and tracking issues.
• Oversee planned testing and compliance programmes and record keeping.
• Liaise with contractors for quotes, works, and quality completion.
• Serve as a key point of contact for estates matters within homes.
• Produce reports, maintain records, and support process improvements.

Skills

Administrative experience

Organisational skills

Effective communicator

IT skills (MS Office, databases)

Education

Facilities/Property qualification (Desirable)

Tools

Maintenance systems

Job description

The Estates Administrator will coordinate maintenance activities, support compliance processes, and act as a central point of contact for estates-related matters. Working closely with our care home teams and external contractors, you will help ensure our homes remain safe, compliant, and fit for purpose for residents, staff, and visitors., Multi-site facilities coordination and health and safety compliance ownership across all 7 care home locations.

Coordinate and manage the Fault Fixers system, ensuring all maintenance issues are logged, tracked, and resolved promptly

Oversee planned testing and compliance programmes, ensuring all statutory checks are completed and records maintained

Liaise with contractors to obtain quotes, track works, and ensure quality and timely completion

Act as a key point of contact for care homes, providing responsive support and guidance on estates matters

Produce reports, maintain accurate records, and support effective estates administration and process improvement

Administrative experience, ideally within estates, facilities, or property, including use of maintenance systems

Strong organisational skills with the ability to manage multiple priorities

Confident communicator with good IT skills (Microsoft Office and databases) and high attention to detail

Desirable: Facilities/Property qualification, experience in a regulated environment, and knowledge of compliance requirements

As the Estates and Compliance Co-ordinator at Athena Care Homes, you will be responsible for ensuring the smooth running of our estates and facilities across our homes.

About Athena Care Homes:

Athena Care Homes is an award winning, family-owned business operating seven residential nursing homes in East Anglia where care and compassion runs through to our very core.

At Athena we celebrate everyone as an individual. Whether that's delivering authentic care, supporting our team to make moments for our residents and their loved ones, or whether that's learning and growing together.

• Competitive salary.
• 25 days of holiday per year plus bank holidays.
• Free Blue Light Card & access to the Blue Light discount platform.