Estates and Compliance Co-ordinator

Athena Care Homes; Basildon; On-site; GBP 34,000 - 38,000; Full time

Benefits offered by this job

Induction

Holiday allowance

Blue Light Card

Job summary

Athena Care Homes, an award-winning family-owned group of seven residential nursing homes in East Anglia, seeks an Estates and Compliance Co-ordinator. You will coordinate maintenance, support compliance, and act as the central contact for estates matters to keep homes safe and fit for purpose.

With 37.5 hours per week, you will liaise with care home teams and contractors, log and track maintenance, and help drive continuous improvements across all locations.

Qualifications

• Administrative experience in estates, facilities, or property.
• Strong organisational skills with the ability to manage multiple priorities.
• Confident communicator with good IT skills (Microsoft Office and databases).
• Desirable: Facilities/Property qualification and compliance knowledge.

Responsibilities

• Coordinate multi-site facilities and health and safety compliance across all 7 care home locations.
• Oversee Fault Fixers system, logging, tracking and timely resolution of maintenance issues.
• Oversee planned testing and compliance programmes and maintain records.
• Liaise with contractors to obtain quotes, track works and ensure quality delivery.
• Act as a key point of contact for care homes on estates matters.
• Produce reports and support estates administration and process improvements.

Skills

Administrative experience

Organisational skills

Communication skills

IT skills

Facilities knowledge

Compliance knowledge

Education

Facilities/Property qualification

Tools

Maintenance systems

Databases

Job description

As the Estates and Compliance Co-ordinator at Athena Care Homes, you will be responsible for ensuring the smooth running of our estates and facilities across our homes.

About Athena Care Homes:

Athena Care Homes is an award winning, family-owned business operating seven residential nursing homes in East Anglia where care and compassion runs through to our very core.

At Athena we celebrate everyone as an individual. Whether that’s delivering authentic care, supporting our team to make moments for our residents and their loved ones, or whether that’s learning and growing together.

About the role:

The Estates Administrator will coordinate maintenance activities, support compliance processes, and act as a central point of contact for estates-related matters. Working closely with our care home teams and external contractors, you will help ensure our homes remain safe, compliant, and fit for purpose for residents, staff, and visitors.

£34,000 to £38,000 per annum depending on experience.

Hours:

37.5 hours per week, Monday to Friday. 9am to 5pm.

Key Duties & Responsibilities:

• Multi-site facilities coordination and health and safety compliance ownership across all 7 care home locations.
• Coordinate and manage the Fault Fixers system, ensuring all maintenance issues are logged, tracked, and resolved promptly
• Oversee planned testing and compliance programmes, ensuring all statutory checks are completed and records maintained
• Liaise with contractors to obtain quotes, track works, and ensure quality and timely completion
• Act as a key point of contact for care homes, providing responsive support and guidance on estates matters
• Produce reports, maintain accurate records, and support effective estates administration and process improvement

Training, Skills & Experience Required:

• Administrative experience, ideally within estates, facilities, or property, including use of maintenance systems
• Strong organisational skills with the ability to manage multiple priorities
• Confident communicator with good IT skills (Microsoft Office and databases) and high attention to detail
• Desirable: Facilities/Property qualification, experience in a regulated environment, and knowledge of compliance requirements

What we can offer:

• Fully comprehensive induction.
• 25 days of holiday per year plus bank holidays.
• Free Blue Light Card & access to the Blue Light discount platform.