Estates Administrator

Downe House School; Longlane; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Pension scheme (9%)

On-site gym, facilities and swimming

Free meals on-site

On-site parking

Staff social events

Induction programme

Job summary

Downe House School is seeking a highly organised Estates Administrator to join the Estates Department. The role provides administrative support across Maintenance, Housekeeping, Grounds, Events and Postal Services, ensuring efficient daily operation and high standards of confidentiality and professionalism.

The ideal candidate will have strong organisation, attention to detail and the ability to manage multiple priorities, with excellent communication and interpersonal skills.

Qualifications

• Experienced administrator with strong organisational skills.
• Proficient with Microsoft 365 and digital systems.
• Ability to manage multiple priorities and maintain records.

Responsibilities

• Maintain accurate records across Maintenance, Housekeeping, Grounds, Events and Postal Services.
• Coordinate processes within the Estates Department.
• Support budget monitoring and cost tracking.
• Act as a professional point of contact for staff, contractors and suppliers.
• Produce reports and support operational processes.

Skills

Organised

Communication

Microsoft 365

Record management

Problem solving

Tools

Microsoft 365

Job description

We are seeking a highly organised and proactive Estates Administrator to join our Estates Department. This is a pivotal role providing administrative support across a diverse range of services including Maintenance, Housekeeping, Grounds, Events and Postal Services. Working closely with the Head of Maintenance and Facilities, the successful candidate will play a key part in ensuring the efficient day-to-day operation of the department, maintaining accurate records, coordinating processes, supporting budget monitoring, and acting as a professional point of contact for staff, contractors, and suppliers. This is an excellent opportunity for someone who enjoys a varied workload and takes pride in delivering a high standard of customer service and administrative support.

The successful candidate will be an experienced administrator with excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities effectively. They will possess excellent communication and interpersonal skills, enabling them to build positive working relationships with colleagues, contractors, and external partners. A confident user of Microsoft 365 applications and digital systems, they will be comfortable maintaining records, processing orders, producing reports, and supporting operational processes. They will demonstrate a proactive approach to problem‑solving, a commitment to continuous improvement, and a willingness to explore innovative digital and AI-enabled solutions to enhance efficiency while maintaining the highest standards of confidentiality, compliance, and professionalism. Applicants must have the right to work in the UK. Own transport is essential as the school is in a rural location with no public transport links.

Downe House is a leading independent boarding school for girls aged 11-18, based in the village of Cold Ash near Thatcham. Our aim is to provide pupils with a wealth of academic, pastoral, and co-curricular opportunities to allow them to grow into confident young women prepared to take on the world.

• Generous pension scheme, with employer contributions at 9%
• Free access to a modern on-site gym, sports facilities, and swimming pool
• Delicious free meals and on-site parking
• Regular social events for staff
• Supportive induction programme