Estates Administrator

The Independent Schools Council; United Kingdom; Remote; GBP 25,000 - 26,000; Full time

Benefits offered by this job

Generous pension (9%)

On-site gym and facilities

Free meals on-site

On-site parking

Staff social events

Induction programme

Beautiful semi-rural working environm

Job summary

Downe House in Cold Ash near Thatcham seeks an Estates Administrator to join the Estates Department. This full-time role provides administrative support across Maintenance, Housekeeping, Grounds, Events and Postal Services, ensuring smooth day-to-day operations and accurate record-keeping.

The successful candidate will have excellent organisational skills, strong attention to detail and the ability to manage multiple priorities, with proficient use of Microsoft 365 and modern digital systems.

Qualifications

• Experienced administrator with excellent organisational skills.
• Strong attention to detail and ability to handle multiple priorities.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft 365 and digital systems.
• Proactive problem-solving and willingness to adopt AI-enabled solutions.

Responsibilities

• Provide administrative support across Maintenance, Housekeeping, Grounds, Events and Postal Services.
• Maintain accurate records and coordinate processes.
• Support budget monitoring and financial reporting.
• Act as a professional point of contact for staff, contractors and suppliers.

Skills

Organisation

Communication

Budget monitoring

Record keeping

Tools

Microsoft 365

Digital systems

Job description

Estates Administrator

Full time: 37.5 hours per week.

Salary: £24,804 - £25,701 (depending on experience).

Downe House is a leading independent boarding school for girls aged 11-18, based in the village of Cold Ash near Thatcham. Our aim is to provide pupils with a wealth of academic, pastoral, and co-curricular opportunities to allow them to grow into confident young women prepared to take on the world.

We are seeking a highly organised and proactive Estates Administrator to join our Estates Department. This is a pivotal role providing administrative support across a diverse range of services including Maintenance, Housekeeping, Grounds, Events and Postal Services. Working closely with the Head of Maintenance and Facilities, the successful candidate will play a key part in ensuring the efficient day-to-day operation of the department, maintaining accurate records, coordinating processes, supporting budget monitoring, and acting as a professional point of contact for staff, contractors, and suppliers. This is an excellent opportunity for someone who enjoys a varied workload and takes pride in delivering a high standard of customer service and administrative support.

The successful candidate will be an experienced administrator with excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities effectively. They will possess excellent communication and interpersonal skills, enabling them to build positive working relationships with colleagues, contractors, and external partners. A confident user of Microsoft 365 applications and digital systems, they will be comfortable maintaining records, processing orders, producing reports, and supporting operational processes. They will demonstrate a proactive approach to problem-solving, a commitment to continuous improvement, and a willingness to explore innovative digital and AI-enabled solutions to enhance efficiency while maintaining the highest standards of confidentiality, compliance, and professionalism.

Benefits include:

• Generous pension scheme, with employer contributions at 9%

• Free access to a modern on-site gym, sports facilities, and swimming pool

• Delicious free meals and on-site parking

• Regular social events for staff

• Supportive induction programme

• A beautiful working environment in a semi-rural location

Applicants must have the right to work in the UK. Own transport is essential as the school is in a rural location with no public transport links.

We are committed to safeguarding and promoting the welfare of children and young people, and any offer of employment is subject to an Enhanced Disclosure Check (DBS), satisfactory references, and social media checks.

At Downe House we promote equality of opportunity for all pupils and staff, both current and prospective, and we actively support an environment and culture that values diversity and inclusion.

For further details you can contact the HR Department on 01635 204712 or email [e-mail]