Esr / Allocate Optima Implementation Consultant

North London Nhs Foundation Trust; Greater London; On-site; GBP 58,000 - 65,000; Full time

Job summary

North London NHS Foundation Trust seeks two ESR / Allocate Optima Implementation Consultants to support a large-scale NHS project. Roles are fixed-term with potential for secondment, delivering implementation training and ongoing support across NLFT sites in London.

Postholders will report to the Programme Manager and work with executive teams to drive significant improvements in e-rostering and workforce management.

Qualifications

• Degree level education or equivalent experience (2 years).
• Previous healthcare experience.
• Experience with project documentation (action logs, highlight reports) and minute-taking.
• Ability to work without supervision.
• Ability to empower staff to tackle performance issues.
• Excellent organisational and communication skills (written & verbal).

Responsibilities

• Support the ESR/Allocate Optima project team to enable project aims.
• Deliver large scale training workshops and day-to-day implementation.
• Provide reports on project milestones and risks to Programme Manager.
• Coordinate with external providers and manage phase implementations.
• Provide day-to-day support to project areas.
• Promote best practices in e-rostering and use of Allocate Optima.
• Configure systems to meet department requirements.

Skills

Work independently

Empower staff

Advanced organisation skills

Education

Degree level education or equivalent

Tools

Allocate Optima eRostering

SafeCare-Live software

Job description

Job summary

ESR / Allocate Optima Implementation Consultant(s) x2

Are you looking for a new challenge? We are looking for 2 staff to join our exciting project team on a Fixed term or potential secondment basis

The Trust is seeking to recruit two Implementation Consultants to support the enhanced use of its existing Allocate Optima systems and associated operational procedures. The postholders will play a key role in realising optimal system benefits across a number of defined operational areas, supporting more effective workforce management and service delivery.

Main duties of the job

We are looking for motivated, proactive, and highly skilled individuals who are able to work independently and use their own initiative. Successful candidates will be confident operating within a busy, complex, and constantly evolving environment, with strong attention to detail and excellent analytical and communication skills. They will be able to engage effectively with a range of stakeholders to drive improvement and embed sustainable change.

The role will include delivering large scale training workshops, day to day implementation and support requirements for a large-scale project ensuring project milestones are comprehensively met, monitored and or tracked with any risks and issues raised to the attention of the Programme Manager.

The successful candidates will report to and receive support from the project's Programme Manager, who in turn will receive support from the Trust's Executive and internal teams with regular reporting requirements.

This is an excellent opportunity to work and be part of an exciting project to actively contribute towards improving specific processes and procedures within an NHS Mental Health organisation.

About us

North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.

Our Five-Year Strategy:

• We will provide consistently high-quality care closer to home.
• With our partners in North London and each borough we will ensure equity of outcome for all
• We will offer great places to work, providing staff with supportive environment to deliver outstanding care.

Why NLFT?

• We develop and retain our staff through leadership behaviours and managers programme and many more opportunities.
• We promote flexible working and support staff with a range of health and wellbeing initiatives.
• NHS Discounts, generous annual leave and NHS pension scheme
• Excellent internal staff network

In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.

Details

Date posted: 28 September 2026

Pay scheme: Agenda for change

Band: Band 7

Salary: £58,133 to £65,261 a year

Per annum Including HCAS

Contract: Fixed term

Duration: 12 months

Working pattern: Full-time

Reference number: 455-NLFT-0847-C

Job locations: St Pancras Hospital, 4 St Pancras Way, London, NW1 0PE, United Kingdom

Job responsibilities

As the ESR / Allocate Optima Implementation Consultant for the ESR / Allocate Optima Project Team, the post holder will play a key role in enabling achievement of the aims of the project. The ESR / Allocate Optima Implementation Consultant will facilitate, train, coach and support in the delivery of the project key aim, which is to support optimal use of the Trusts current Allocate Optima systems and its associated procedures to realise optimal systems benefits operationally. They will have to work effectively, meeting the key performance indicators of the implementation model and deliver high standards in project documentation and communication. They will be required to work alongside other team members and report to the Programme Manager on a regular basis, providing updates against project milestones throughout the implementations life cycle.

Location and mobility: Your normal place of work will be split between the different NLFT hospital sites, which will dependent upon your designated work assignments. You will be required to work at any other location of the Trusts interests within the London area, which may include some travelling to appropriate meetings, outside of the county as required.

• Support and assist the PM in any aspect of the project, utilising the PRINCE 2 project management methods that have been incorporated into the implementation methodology to plan, organise, co-ordinate and evaluate their aspects of e-Rostering and SafeCare Live implementation
• Provides project progress and exception reports to the Programme Manager.
• Raises any deviation from the delivery of key performance indicators to the Programme Manager as soon as they occur, so in turn, they can update the Programme Board.
• Communicates with the external provider, manages their aspects of the phase implementations, evaluates and implements. Completing this on an ad hoc basis and against the communication plan
• Provides day to day support to all the areas assigned to them throughout the project life cycle
• Promotes best practice guidelines in managing ward establishments / use of e-rostering solution set by the Trusts KPIs to achieve the most effective use of substantive resources.
• Ensures all relevant information is consulted upon and engaged when configuring the e-rostering and SafeCare Live systems to meet the specified departments requirements.

Person Specification

Educational / Experience

Essential

• Degree Level education or equivalent experience (2 years)

Experience

Essential

• Previous experience within the healthcare setting

Experience

Essential

• Experience working with project documentation e.g. action logs, highlight reports and ability to take minutes for local consumption / update project documentation

Skills

Essential

• Able to work without supervision

Skills

Essential

• Able to empower staff to tackle performance issues

Skills

Essential

• Advanced organisation skills, with excellent communicartion skills (written and verbal(+)

Knowledge

Desirable

• Experience working with the Allocate Optima eRostering software (provided by RL Datix)

Knowledge

Desirable

• Experience working with the SafeCare-Live software (provided by RL Datix)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

• Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
• From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
• From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name: North London NHS Foundation Trust

Address: St Pancras Hospital, 4 St Pancras Way, London, NW1 0PE, United Kingdom

Employer's website: https://www.northlondonmentalhealth.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact: ESR / Allocate Optima Programme Manager, Damian Provencal, [e-mail]