Equipment Logistics Coordinator

Entertainment Technology Partners; Tring; On-site; GBP 26,000 - 38,000; Full time

Job summary

Pixl, based in Tring, Hertfordshire, is seeking a logistics-focused role to manage equipment movement for live and studio events. You will coordinate collections, deliveries, and returns, while maintaining accurate records and supporting show logistics from start to finish.

The role requires 2–3 years in logistics, carnet manifest knowledge, and strong communication. You will liaise with carriers, suppliers, and internal teams, with overtime during busy periods.

Qualifications

• 2–3 years of experience in logistics and transportation.
• Working knowledge of carnet manifests.
• Strong attention to detail with accurate records and documentation.
• Ability to manage multiple priorities and coordinate competing logistics demands.
• Effective communication with internal stakeholders, suppliers, and transportation partners.
• Proficiency with Microsoft Office 365; flexibility for overtime during busy periods.

Responsibilities

• Coordinate equipment collections, deliveries, and returns with end-to-end ownership.
• Organise shipment schedules to ensure timely delivery and compliance.
• Create transfers, purchase orders, and support orders in the inventory system.
• Negotiate pricing and secure cross rentals from third-party vendors.
• Maintain logistics records and documentation; support planning and forecasting.
• Assist with quotations, project coordination, and shipment tracking.

Skills

Logistics coordination

Attention to detail

Communication

Tools

Microsoft Office 365

Job description

Location: Tring, Hertfordshire | Full-Time

Why This Role Matters:

Every successful event depends on equipment arriving where it's needed, when it's needed. In this role, you'll help maximise asset utilisation, control costs, resolve equipment challenges, and support the smooth execution of projects by coordinating logistics from start to finish.

About Pixl

At Pixl, we are committed to the profitable delivery of live and studio events while maintaining outstanding standards of quality across our own resources. Our success is built on the people behind the scenes who help ensure every project is delivered safely, efficiently, and professionally. The team at Pixl delivers live events and studio productions across the UK, supporting some of the biggest names in entertainment, corporate events and broadcast. As part of the Pixl team, you'll play an important role in keeping our warehouse organised, preparing equipment and helping shows come to life.

What You'll Do

Keep Equipment Moving:

• Coordinate equipment collections, deliveries, and returns with end-to-end ownership of the transportation process.
• Organise shipment schedules to ensure timely delivery while maintaining compliance with company policies and applicable regulations.
• Create equipment transfers, purchase orders, and support orders within the company's inventory tracking system to manage equipment movement and warehouse activity.

Source Equipment Solutions:

• Generate inquiries, negotiate pricing, and secure cross rentals from third-party vendors when additional equipment is required.
• Resolve purchase order and invoice discrepancies related to cross-rented equipment.
• Support internal teams with equipment solutions during show emergencies and inventory shortages.

Strengthen Vendor and Partner Relationships:

• Develop and maintain effective relationships with carriers, suppliers, and external partners.
• Serve as a key point of communication to address transportation challenges and keep stakeholders informed.
• Proactively identify shipment delays or risks and communicate updates clearly and early.

Maintain Operational Accuracy:

• Monitor transportation activity and maintain accurate logistics records and documentation.
• Support equipment planning and forecasting efforts designed to maximise asset utilisation and reduce operational spend.
• Contribute to the reliability and efficiency of equipment deployment throughout the event lifecycle.

Support Project Execution:

• Assist Production Assistants with quotations, project coordination, logistics planning, and shipment tracking.
• Provide administrative and operational support across office functions as required.
• Perform additional duties assigned by management.

What You Bring:

• 2-3 years of experience in logistics and transportation.
• Working knowledge of carnet manifests.
• Strong attention to detail and accuracy when maintaining records and documentation.
• The ability to manage multiple priorities and coordinate competing logistics demands.
• Effective communication skills when working with internal stakeholders, suppliers, and transportation partners.
• Proficiency with Microsoft Office 365.
• Flexibility to support business needs, including overtime during busy periods.

Why You'll Love It Here:

This role puts you at the centre of equipment planning and logistics operations that support live events and production projects. You'll work across suppliers, transportation partners, and internal teams to solve problems, keep projects on track, and make a direct impact on operational success.

If you enjoy bringing order to complex logistics, building strong vendor relationships, and ensuring every detail is accounted for, we'd love to hear from you.