EPC Project Administrator – UK Construction Support

Voltalia; United Kingdom; Remote; GBP 26,000 - 32,000; Full time

Job summary

Renvolt, the EPC arm of Voltalia, is seeking an Administrative Assistant to support the UK construction team. You will handle project administration, records, purchasing workflows, meetings, and daily coordination.

The role requires 3+ years in admin or project support, English fluency, MS Office proficiency, and the ability to manage multiple priorities with confidentiality. A full UK driving licence and occasional travel may be required; ERP experience (IFS, SAP) is a plus, with a focus on

Qualifications

• 3+ years in an administrative, project support or site administration role.
• Experience in EPC, infrastructure or renewable energy projects is a plus.
• Proficiency with MS Office tools and record-keeping basics.
• Experience with ERP/procurement systems is desirable (IFS, SAP).
• Professional written and verbal English communication.

Responsibilities

• Provide administrative and organizational support to the Regional EPC Manager, EPC Portfolio Manager, and UK project teams.
• Manage diaries, schedule meetings, workshops and project reviews, prepare agendas, record minutes, and follow up on action items.
• Maintain project filing systems and ensure accurate storage of project documentation, contracts, correspondence, permits, reports, and records.
• Raise purchase requisitions/orders, track receipts, support invoice matching, payment queries, and coordinate with Finance and Procurement.
• Maintain trackers for purchase orders, invoices, project costs, commitments, deliveries, and project actions.
• Coordinate travel, accommodation, site visits, meeting facilities, deliveries, couriers, and other project logistics.
• Support site setup and closeout activities, including offices, utilities, IT equipment, vehicles, consumables, and inventory management.
• Assist EPC team onboarding/offboarding, access management, equipment allocation, timesheets, attendance records, and general workforce administration.
• Coordinate and maintain supplier and subcontractor documentation, including insurance, HSE, training, and compliance records.
• Support monthly project and financial closing activities by ensuring all administrative, cost, invoice, and accrual documentation is complete and available.
• Act as the first point of contact for routine administrative queries from project personnel, suppliers, and visitors, escalating issues when required.
• Drive administrative process improvements, standardize trackers and filing practices, and provide additional support during periods of high project activity.

Skills

Organised

Attention to detail

MS Office

English fluency

Stakeholder management

Independent worker

Education

BA/BS in Business Administration or related field

Tools

IFS

SAP

Job description

Renvolt, the EPC arm of Voltalia, is seeking an Administrative Assistant to support the UK construction team. You will handle project administration, records, purchasing workflows, meetings, and daily coordination.

The role requires 3+ years in admin or project support, English fluency, MS Office proficiency, and the ability to manage multiple priorities with confidentiality. A full UK driving licence and occasional travel may be required; ERP experience (IFS, SAP) is a plus, with a focus on