Engineering Scheduler

Jones Lang LaSalle Incorporated; City of Westminster; On-site; GBP 32,000 - 46,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Scheduler to coordinate and optimize the deployment of engineering resources, manage work schedules, and ensure efficient allocation of technicians for planned and reactive maintenance. The role requires strong organizational skills, a technical understanding, and the ability to balance multiple priorities to maximize productivity and service delivery.

The successful candidate will create and maintain schedules, coordinate PPM activities, and liaise

Qualifications

• 1+ year experience in scheduling or resource coordination.
• Strong organizational and multitasking abilities.
• Proficiency with scheduling and CAFM systems.
• Excellent communication skills and stakeholder management.

Responsibilities

• Create and maintain schedules for engineers and technicians.
• Coordinate PPM and reactive maintenance activities.
• Balance multiple scheduling priorities to optimize productivity.
• Communicate schedule changes to clients and engineers.

Skills

Scheduling

Organization

Communication

CAFM proficiency

Tools

Corrigo

Maximo

SAP

Job description

The Scheduler is a vital operational role responsible for coordinating and optimizing the deployment of engineering resources, managing work schedules, and ensuring efficient allocation of technicians to planned and reactive maintenance activities. This position requires strong organizational skills, technical understanding, and the ability to balance multiple priorities to maximize productivity and service delivery.,

• § Resource Scheduling & Optimization
• § Create and maintain schedules for engineers and technicians
• § Optimize resource allocation to maximize productivity
• § Identify and resolve double-bookings or scheduling overlaps
• § Coordinate work schedules to minimize disruptions and optimize efficiency
• § Negotiate priority when multiple demands compete for the same resources
• § Maintain scheduling documentation and communicate updates to affected parties
• § Assign work and delegate responsibilities based on team capabilities
• § Liaise with vendors or external partners for coordinated scheduling
• § Increase productivity and reduce nonproductivity with "Looking for Work" reports
• PPM & Planned Work Management
• § Review PPM schedules with appropriate stakeholders
• § Coordinate PPM activities to ensure compliance with maintenance plans
• § Ensure statutory, mandatory, and routine inspections are scheduled appropriately
• Reactive Work Coordination
• § Coordinate immediate response to urgent/emergency callouts
• § Balance reactive demands against planned work schedules
• § Ensure appropriate technician allocation based on job requirements
• § Manage reactive work priorities and escalations
• Permit & Safety Coordination (2 tasks)
• § Application for customer permits and management (Safety - Permitting)
• § Ensure all necessary safety measures are in place before issuing permits
• Communication & Stakeholder Management
• § Communicate with clients or customers to confirm appointments
• § Liaise with vendors or external partners for coordinated scheduling
• § Communicate updates to customers regarding their requests
• § Maintain effective communication with engineering teams regarding schedule changes
• Administrative & Documentation
• § Document solutions and maintain knowledge base articles
• § Maintain accurate scheduling records and audit trails
• § Ensure compliance paperwork is coordinated with scheduled activities
• § Track and report on scheduling metrics and KPIs, § Identify and fill scheduling gaps proactively
• Stakeholder Satisfaction
• § Maintain clear communication with clients regarding appointment times
• § Coordinate with vendors and subcontractors for seamless service delivery
• § Respond promptly to scheduling queries and change requests
• § Manage customer expectations regarding appointment availability
• Compliance & Safety
• § Ensure all necessary permits are in place before work commences, May require occasional out-of-hours support for emergency scheduling

Note: This role profile reflects the current scope of responsibilities and requirements and may be reviewed and updated periodically in line with business needs.

What you can expect from us:

You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Access Control (AC), Customer Service, Emergency Response, Facility Management, Inventory Management, Multitasking, Office Administration, People Management, Process Improvements, Supervision, Vendor Management

• § Proficiency in CAFM systems (e.g., Corrigo, Maximo, SAP)
• § Advanced scheduling software experience
• § Strong Microsoft Office skills (especially Excel, Outlook)
• § Ability to generate reports and analyse scheduling data

Qualifications & Experience

Essential:

• § Proven 1+ Year experience in scheduling or resource coordination role
• § Strong organizational and multitasking abilities
• § Proficiency with scheduling and CAFM systems
• § Excellent communication skills
• § Understanding of facilities management or field service operations

Desirable:

• § Previous experience in facilities management or property services
• § Knowledge of building services trades and competencies
• § Experience with permit-to-work systems
• § Understanding of PPM and reactive maintenance requirements
• § Customer service experience

Typical Working Conditions

• § Office-based role
• § Standard business hours with occasional extended hours during peak periods or emergencies
• § Fast-paced environment requiring quick decision-making
• § High volume of communications (phone, email, system alerts)

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.