Engineering Coordinator

Hilton London Gatwick; Greater London; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Free meals on duty

Uniform provided & dry cleaning

Employee discounts

Job summary

Hilton London Gatwick is seeking an Engineering Coordinator to provide essential administrative support to the Engineering department, including the Chief and Assistant Chief Engineer. You will manage communications, supplier follow-ups, and maintain logs of jobs and invoices.

The role requires strong organisational skills, the ability to work in a busy hotel environment, and a proactive approach to coordinating meetings, schedules and compliance with safety standards.

Qualifications

• Clear verbal and written communication skills.
• Ability to work under pressure in a busy hotel environment.
• Good organisational and time-management abilities.

Responsibilities

• Support Engineering department administratively for Chief and Assistant Chief Engineer.
• Answer calls and follow up with suppliers, team and other departments.
• Log jobs, distribute tasks and maintain logs.
• Process vendor quotes, PO and invoices; record POs with codes.

Skills

Clear communication

Ability to work in busy environment

Planning and organisation

Job description

About us...

Connected to Gatwick South terminal, Hilton London Gatwick has 821 bedrooms and an exciting selection of restaurants and bars, including a Japanese Steakhouse. The hotel has a fitness centre and 23 meeting rooms that can host large conferences.

A bit about what you will do...

The Engineering Coordinator will perform administrative activities to support the Engineering department including Chief and Assistant Chief Engineer.

• Provide ‘hands on’ skills to perform administrative activities to support the Engineering department including Chief and Assistant Chief Engineer
• Receive calls and follow up with suppliers, team members and other departments.
• Regularly log the jobs and distribute to the team and update the logs accordingly.
• Process quotes from vendors, purchase orders and invoices
• Record purchase orders in purchase order log by number and account code, in order to monitor the expenses
• Process invoices and matches with delivery notes and purchase orders to eliminate possible over charges or other discrepancies
• Update and file departmental records such as supplier’s insurance & liability documents, utility readings, monthly expenses and payroll
• Assist the Chief Engineer with daily and monthly departmental meetings. Maintain and coordinate appointments, meetings, and inspection schedule for Chief Engineer
• Issue the monthly rota via fourth for the team and update the schedules on a weekly basis
• Ensure regulatory compliance to facility regulations and safety standards

More about you...

• Ability to communicate clearly, verbally and in writing.
• Capable to work in a busy environment.
• Passionate, ambitious, hardworking and who take genuine interest about providing a thoughtful and generous service.
• This job often requires: Carrying, lifting pushing and/or pulling items, frequently standing up and moving about the hotel, frequently handling objects, and equipment, and frequently bending, stooping, kneeling, climbing, and crawling.

But there’s more...

• Free meals on duty.
• Uniform offered and dry cleaned.
• Discounted employee friends & family rates at Arora Hotels.
• Food and beverage discounts.
• Christmas gifts and employee parties
• Introduce a friend scheme.
• Cycle 2 work scheme.
• UK attraction discounts @ Merlin Entertainments.
• Taste card.
• Life assurance scheme.
• Wage stream.
• Employee assistance programme.
• Arora star employee recognition.
• Long service recognition award.

Grow with us.

We are growing rapidly and with growth comes advancement opportunities. Being part of the Arora group there are exciting opportunities for career progression and development across our properties and brands.