Engineering Administrator

Jll; City of Westminster; On-site; GBP 26,000 - 34,000; Full time

Job summary

JLL is seeking an Engineering Administrator for a 15-month fixed-term contract in the City of Westminster, United Kingdom. You will support the Operations team and ensure contractual obligations are delivered, handling administration, invoicing and reporting tasks across multiple stakeholders.

The role emphasizes timely data entry, supplier coordination, and accurate processing of timesheets, quotations and credits, with a focus on efficient admin processes and professional presentation.

Responsibilities

• Provide administration support to the Operations team to fulfil contractual obligations.
• Input engineers' timesheets onto relevant systems.
• Raise and chase supplier orders and deal with supplier queries.
• Produce quotations in the required format.
• Raise invoices for completed works in a timely manner.
• Keep Work In Progress (WIP) below 3 months.
• Attend team briefings and cover annual leave/sickness as required.

Job description

We are looking for an Engineering Administrator to join one of our award winning corporate sector clients on a 15 month fixed term contract.

You will play a pivotal role within this contract by supporting the wider team and ensuring we deliver our contractual obligations. The main duty of this role is to provide administration support to the Operations team and help them fulfil our contract obligations to our clients.

Main Roles & Responsibilities:

• Understand, anticipate and delivery customer (internal and external) needs while building effective relationships.
• Raising and chasing of supplier orders including dealing with supplier queries.
• Input engineers time sheets onto the relevant systems.
• Compiling of Customer Monthly Report, and other reports as required to enable the Company to fulfil its contractual obligations.
• Produce quotations in the required format and in line with agreed process.
• Updating and uploading information to the client's systems as required in a timely manner.
• Liaison with the operations team from engineer to director level.
• Raising of AWS sheets in a timely and accurate manner and chasing old AWS's.
• Focus on WIP and keeping it below 3 months.
• Covering other team members annual leave and sickness.
• Compiling all information required for credit notes to be raised.
• Dealing with invoice queries and achieving a suitable resolution.
• General filing and organisation of work area.
• Raising of invoices for completed works in a timely manner.
• Carry out other general administration duties as required from time to time.
• Ensure that the Company is presented in a good light at all times.
• Follow Company administration procedures.
• Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team.
• Attend team briefings as required.
• Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.
• Self-motivated
• Act as the interface between," Be the many faces of the admin support",
• Teamwork - actively contributes to the team and strives to improve teams' effectiveness through personal commitment.
• Planning, Organizing & Executing - able to understand the priorities, plan and organize the work and manage own time to deliver within the expected timescales.
• Communication - communicates clearly and concisely, impressing others and ensuring understanding of all relevant information in all circumstances.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.