Engagement Administration Coordinator

THIRD SECTOR LEADERS KIRKLEES; Huddersfield; Hybrid; GBP 18,000 - 21,000; Part time

Job summary

Shaping Care in Kirklees CIC is seeking an Engagement Administration Coordinator for a hybrid, part-time role in Huddersfield. The post supports the Health & Wellbeing programme, handling day-to-day compliance, operations, partnerships, and monitoring with a focus on data collection for evaluations.

You will assist with meetings, events, volunteer recruitment, and promotional activities while tracking project expenditure and ensuring SLAs are met. DBS check required.

Qualifications

• Experience in project or administrative coordination within the community, charity, or health sector.
• Excellent organizational, planning, and communication skills with the ability to manage multiple tasks independently.
• Proficient in ICT (Word, Excel, PowerPoint, Outlook) and comfortable using social media, web, and mobile platforms.
• Strong knowledge of safeguarding, Health & Safety, and Equal Opportunities.
• Willingness to travel across Kirklees as required.
• A basic DBS check is required for this post.

Responsibilities

• Partnership, Engagement & Support: Build relationships with H&W partners and participants; organize meetings, events and training; assist with volunteer recruitment/training; represent SCiK and promote activities.
• Monitoring, Evaluation & Reporting: Collect and analyze project data to produce progress reports and support evaluations.
• Communication: Collect case studies, promote community stories, contribute to presentations and use channels to raise awareness.
• Project Administration: Monitor expenditure with Finance Manager, support SLAs, engage partners, resolve funding issues.
• General Responsibilities: Uphold values, promote EDI, follow health & safety and safeguarding policies.

Skills

Project coordination

Administrative coordination

Organizational skills

Communication skills

Tools

Word

Excel

PowerPoint

Outlook

Social media

Web platforms

Mobile platforms

Job description

JOBS

Shaping Care in Kirklees CIC

Engagement Administration Coordinator

• Casual
• Part Time
• Temporary

Working Pattern: Hybrid (Home / our venues / community outreach)
Contract Type: Casual / Fixed Term (To be agreed following successful grant funding)
Hours: Part-time (Initially up to 5 hours per week, subject to negotiation)

About the Role
Acting as the primary point of contact for Health & Wellbeing (H&W) project leads, you will help
deliver Shaping Care in Kirklees H&W programme by supporting day-to-day compliance, operations,
partnerships, communication, and monitoring activity. This key admin role ensures tasks and project
plans stay on track, data is collected for evaluations, and project expenditure is monitored in
coordination with the Project Lead/Board member

Partnership, Engagement & Support (35%): Build positive relationships with H&W partners
and service participants; organize meetings, events, and training; assist with volunteer
recruitment/training; represent SCiK and promote health-related activities across
communication channels.
Monitoring, Evaluation & Reporting (20%): Collect and analyze project data to produce
progress reports, identify operational issues, support continuous improvement, and assist
with outcome evaluations.
Communication (20%): Collect case studies, promote community stories, contribute to
presentations, and utilize multiple communication channels to raise awareness of H&W
activities.
Project Administration (15%): Monitor project expenditure alongside the Finance Manager,
support Service Level Agreements (SLAs), engage partners, and help resolve funding contract
issues.
General Responsibilities (10%): Uphold organizational values, promote Equality, Diversity,
and Inclusion (EDI), adhere to health & safety and safeguarding policies, and work flexibly to
meet community needs.

Person Specification

Essential:
Experience in project or administrative coordination within the community, charity, or
health sector.
Excellent organizational, planning, and communication skills with the ability to manage
multiple tasks independently.

Proficient in ICT (Word, Excel, PowerPoint, Outlook) and comfortable using social media,
web, and mobile platforms.
Strong knowledge of relevant legislation, including Safeguarding, Health & Safety, and Equal
Opportunities.
Willingness to travel across Kirklees as required.
A basic DBS check is required for this post.
Desirable:
Knowledge and experience of working with VCSE organisations and partners across Kirklees.
Experience in tracking or monitoring project budgets and finances.
Background in volunteer management, recruitment, or supervision.
Community work or equivalent formal qualification.
Additional Information
This role is project-funded and performance-based, with targets in place to ensure support reaches
as many clients as possible. You may also work within your own networks, including friends, family,
or community contacts, where appropriate.
As an organisation delivering multiple grant-funded projects, existing staff are prioritised for
additional part-time opportunities that arise. Please let us know in your application if you have
experience or skills in any of the following areas:
Health and social care
Sport or fitness
Music and performing arts
Teaching digital skills
Built environment and green energy transition (net zero)
We are excited to hear from applicants who share our passion for creating positive change in the
community.

Huddersfield

£13.45-£15/hr depending on experience