Energy Project Coordinator & Documentation Specialist

RJ International Limited; Tadcaster, Brighton; On-site; GBP 28,000 - 38,000; Full time

Job summary

RJI (RJ International) is seeking a Project Coordinator and Administrator to support our energy infrastructure projects in West Yorkshire. You will ensure documents are checked, filed correctly and compliance submissions tracked and delivered on time, while supporting engineers and project managers with routine coordination tasks.

You will work closely with our project managers and electrical engineers, taking routine coordination and administration off them so they can focus on technical and

Qualifications

• Proven experience in an administration, document control or project coordination role.
• Exceptional attention to detail, with a track record of checking documents thoroughly and catching errors before they leave the business.
• A highly disciplined approach to filing, record keeping and maintaining registers.
• Confident, hands on user of CRM systems, including keeping records clean and producing reports.
• Strong Microsoft 365 skills (Excel, Outlook, SharePoint and Teams) and clear, professional written communication.
• Well organised, able to manage several deadlines at once, with the right to work in the UK.

Responsibilities

• Check contractor and supplier documents (reports, drawings, test certificates, method statements, compliance evidence and handover packs) for completeness, correct revision, consistency and compliance with project requirements.
• Maintain document registers, RFI logs and transmittal records, and chase outstanding documents to close out.
• File all project records accurately in SharePoint, Fieldwire and Aconex, following RJI's folder structures and naming conventions.
• Assemble and archive close out and handover packs, and proofread and format RJI reports, letters and submissions.
• Maintain the compliance submission tracker across NGET, NESO, DNO and IDNO workstreams, with an owner and due date for every item.
• Collate, check and upload compliance evidence and data submissions to network operator portals, working to the direction of RJI's engineers.
• Organise and minute compliance calls with network operators and contractors, and follow up actions to close.
• Administer RJI's in house CRM system, keeping client, contact, project and connection records accurate and the business development pipeline current.
• Produce regular reports from the CRM and project trackers, and issue, track and close out tasks in Fieldwire.
• Own data quality across our systems, identifying and fixing duplicates, gaps and errors.
• Schedule meetings, prepare agendas, take minutes and maintain action trackers.
• Support monthly client reports by gathering inputs and checking figures against source records.
• Coordinate site visit logistics, support supplier onboarding and purchase orders, and provide general office administration.

Skills

Document control

Project coordination

CRM systems

Microsoft 365

Attention to detail

Filing & records

Tools

SharePoint

Fieldwire

Aconex

Job description

RJI (RJ International) is seeking a Project Coordinator and Administrator to support our energy infrastructure projects in West Yorkshire. You will ensure documents are checked, filed correctly and compliance submissions tracked and delivered on time, while supporting engineers and project managers with routine coordination tasks.

You will work closely with our project managers and electrical engineers, taking routine coordination and administration off them so they can focus on technical and