EMEAA Payroll Administrator

Element Materials Technology; Livingston; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Element Materials Technology is hiring two EMEAA Payroll Administrators to support payroll operations across Belgium, Czech Republic, France, Germany, Italy and Spain, using the Deel platform. Based in Edinburgh Park on a hybrid basis, you will collaborate with HR, Legal, Finance and IT to ensure accurate and timely payroll delivery.

The role suits experienced payroll professionals who thrive in an international environment, manage multiple country payrolls, and continuously improve payroll

Qualifications

• Experience in payroll administration within a multinational environment.
• Payroll knowledge across EMEAA countries (Belgium, Czech Republic, France, Germany, Italy, Spain).
• Strong understanding of payroll principles, deductions and employee lifecycle processes.
• Experience with payroll systems and HRIS platforms.
• Proficiency in Microsoft Excel (lookups, pivot tables, data analysis).

Responsibilities

• Coordinate end-to-end payroll for assigned EMEAA countries via Deel platform.
• Submit accurate payroll inputs (new hires, terminations, salary changes, bonuses, leave payments) on time.
• Review payroll reports and pre-payroll calculations to resolve discrepancies.
• Validate outputs against documentation and approved changes.
• Support monthly payroll sign-off with Payroll Management and Finance teams.
• Oversee payroll payments, funding, approvals and reconciliation.
• Analyse and optimize payroll processes and governance.

Skills

Payroll coordination

Multinational payroll

EMEAA payroll expertise

Payroll systems & HRIS

Excel advanced (lookups/pivot)

Tools

HRIS platforms

Deel platform

Job description

Element is hiring for two EMEAA Payroll Administrators to support payroll operations across multiple European countries, including Belgium, Czech Republic, France, Germany, Italy, and Spain.

The successful candidates will play a critical role in ensuring accurate and timely payroll processing through our Deel platform, whilst building strong relationships with HR, Legal, Finance, and IT to ensure seamless end-to-end payroll delivery.

This is a fantastic opportunity for an experienced payroll professional who enjoys working in a fast-paced international environment, managing multiple country payrolls, and driving continuous improvement within payroll processes.

Our new colleagues will be based from our beautiful new office in Edinburgh Park on a hybrid basis 3 days per week, where we enjoy state of the art facilities including state-of-the-art facilities including collaboration spaces, huddle rooms, open-concept layout, and abundant natural light.

Core Responsibilities:

Payroll Operations

• Coordinate the end-to-end payroll process for assigned EMEAA countries through our Deel platform
• Ensure payroll inputs, including new hires, terminations, salary changes, bonuses, commissions, and statutory leave payments, are submitted accurately and within payroll deadlines
• Review payroll reports and pre-payroll calculations to identify and resolve discrepancies before payroll approval
• Validate payroll outputs against supporting documentation and approved compensation changes.
• Support monthly payroll sign-off processes in partnership with Payroll Management and Finance teams
• Payment management - oversee all regular and ad-hoc payroll payments, ensuring correct funding, approvals, and reconciliation
• Process & System Optimisation - analyse and enhance payroll processes, controls and system workflows including monitoring vendor performance and help to drive governance

Employee Lifecycle Administration

Process payroll-related employee changes, including:

• New starters, Leavers, Salary amendments, Job changes, Benefits updates, Statutory absences
• Ensure employee records within Deel remain accurate, complete, and compliant

Compliance & Governance

• Support compliance with local payroll legislation, tax regulations, social security requirements, and labour laws across Belgium, Czech Republic, France, Germany, Italy, and Spain
• Maintain payroll controls and audit documentation in accordance with company policies
• Assist with payroll audits and internal control reviews
• Escalate compliance risks or payroll irregularities promptly

Skills & Qualifications:

• Previous payroll administration / payroll coordination experience within a multinational environment
• Payroll expertise across multiple EMEAA countries including Belgium, Czech Republic, France, Germany, Italy, and / or Spain
• Strong understanding of payroll principles, statutory deductions, and employee lifecycle processes
• Experience working with payroll systems and HRIS platforms
• Proficiency in Microsoft Excel, including lookups, pivot tables, and data analysis

Personal Attributes

• Highly organised and methodical
• Strong analytical and problem-solving skills
• Customer-focused mindset
• Excellent attention to detail and high levels of accuracy
• Strong organisational skills with the ability to manage multiple payroll deadlines simultaneously
• Ability to work independently while collaborating effectively with global teams
• Adaptable and comfortable working within a changing international environment