EMEAA Payroll Administrator

Element Materials Technology Ltd.; City of Edinburgh; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Hybrid work - 3 days on site

Parking

Modern Edinburgh Park office

Job summary

Element Materials Technology Ltd. in Edinburgh is seeking two detail-oriented EMEAA Payroll Administrators to support payroll across Belgium, Czech Republic, France, Germany, Italy and Spain via Deel.

Based in our Edinburgh Park office, these roles offer a hybrid arrangement (at least 3 days per week) with collaboration across HR, Finance and IT to ensure accurate payroll delivery and timely processing.

Qualifications

• Experience in payroll administration/coordination in a multinational environment.
• Payroll expertise across multiple EMEAA countries including Belgium, Czech Republic, France, Germany, Italy, and Spain.
• Proficiency with Deel or similar payroll platforms and MS Excel for data analysis.

Responsibilities

• Coordinate end-to-end payroll for assigned EMEAA countries via Deel.
• Ensure inputs (new hires, terminations, salary changes, bonuses) are accurate and timely.
• Review pre-payroll calculations and validate outputs against documents and changes.
• Support monthly payroll sign-off with Payroll Management and Finance teams.
• Oversee payments, funding, approvals and reconciliation across payroll runs.

Skills

Payroll administration

Payroll coordination

Multinational experience

Deel platform

Excel (Pivot/Lookups)

HRIS platforms

Tools

HRIS platforms

Job description

Overview

Element is hiring for two new detail-oriented and proactive EMEAA Payroll Administrators to support payroll operations across multiple European countries, including Belgium, Czech Republic, France, Germany, Italy, and Spain.

The successful candidates will play a critical role in ensuring accurate and timely payroll processing through our Deel platform, whilst building strong relationships with HR, Legal, Finance, and IT to ensure seamless end-to-end payroll delivery.

This is a fantastic opportunity for an experienced payroll professional who enjoys working in a fast-paced international environment, managing multiple country payrolls, and driving continuous improvement within payroll processes.

Our new colleagues will be based from our beautiful new office in Edinburgh Park on a hybrid basis at least 3 days per week, where we enjoy state of the art facilities including state-of-the-art facilities including collaboration spaces, huddle rooms, open-concept layout, and abundant natural light. With fantastic links by train, tram, commuter routes, as well as having designated parking, we are well connected for colleagues across the central belt of Scotland.

Responsibilities

Payroll Operations

• Coordinate the end-to-end payroll process for assigned EMEAA countries through our Deel platform
• Ensure payroll inputs, including new hires, terminations, salary changes, bonuses, commissions, and statutory leave payments, are submitted accurately and within payroll deadlines
• Review payroll reports and pre-payroll calculations to identify and resolve discrepancies before payroll approval
• Validate payroll outputs against supporting documentation and approved compensation changes.
• Support monthly payroll sign-off processes in partnership with Payroll Management and Finance teams
• Payment management – oversee all regular and ad-hoc payroll payments, ensuring correct funding, approvals, and reconciliation
• Process & System Optimisation – analyse and enhance payroll processes, controls and system workflows including monitoring vendor performance and help to drive governance

Employee Lifecycle Administration

Process payroll-related employee changes, including:

• New starters, Leavers, Salary amendments, Job changes, Benefits updates, Statutory absences
• Ensure employee records within Deel remain accurate, complete, and compliant

Compliance & Governance

• Support compliance with local payroll legislation, tax regulations, social security requirements, and labour laws across Belgium, Czech Republic, France, Germany, Italy, and Spain
• Maintain payroll controls and audit documentation in accordance with company policies
• Assist with payroll audits and internal control reviews
• Escalate compliance risks or payroll irregularities promptly

Stakeholder Management

• Function as a first point of contact for employee payroll queries
• Build strong working relationships with HR, Finance, People Operations, and external payroll partners
• Collaborate with country stakeholders to ensure payroll data accuracy and timely submission of required information
• Provide a high level of customer service across multiple countries and time zones

Reporting & Reconciliations

• Perform payroll reconciliations and variance analysis
• Support monthly finance reporting requirements, including payroll journals and accrual data
• Generate and analyse payroll reports from Deel and other systems as required
• Assist with month-end and year-end payroll activities

Continuous Improvement

• Identify opportunities to streamline payroll processes and improve efficiency
• Support payroll projects, system enhancements, and process documentation initiatives
• Contribute to the ongoing optimisation of Deel payroll workflows and controls

Skills / Qualifications

• Previous payroll administration / payroll coordination experience within a multinational environment
• Payroll expertise across multiple EMEAA countries including Belgium, Czech Republic, France, Germany, Italy, and / or Spain
• Strong understanding of payroll principles, statutory deductions, and employee lifecycle processes
• Experience working with payroll systems and HRIS platforms
• Proficiency in Microsoft Excel, including lookups, pivot tables, and data analysis
• Experience managing sensitive and confidential information effectively

Personal Attributes

• Highly organised and methodical
• Strong analytical and problem-solving skills
• Customer-focused mindset
• Excellent attention to detail and high levels of accuracyStrong organisational skills with the ability to manage multiple payroll deadlines simultaneously
• Ability to work independently while collaborating effectively with global teams
• Adaptable and comfortable working within a changing international environment
• Continuous improvement mindset with a desire to enhance payroll processes and controls

What success looks like

In this role, you will:

• Deliver accurate and timely payroll processing across assigned EMEAA countries
• Maintain high levels of payroll compliance and data integrity
• Provide an excellent employee experience through responsive payroll support
• Develop strong partnerships with HR, Finance, Legal, IT and external payroll providers
• Contribute to process improvements that enhance payroll efficiency and governance

Company Overview

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.