EMEA Recruiting Operations Lead

Shield; Greater London; Hybrid; GBP 42,000 - 65,000; Full time

Job summary

Shield AI in the United Kingdom seeks a Senior Recruiting Coordinator – EMEA to own complex interview logistics across multiple countries and time zones, coordinating calendars, interviews, travel, and candidate experience.

You will partner with recruiters, hiring managers, and executives, driving scalable processes, data accuracy in ATS, and operational excellence as Shield AI expands in Europe, the Middle East, and Africa.

Qualifications

• 5+ years of experience in recruiting coordination, Talent Acquisition operations, HR/PX operations, or a related role.
• Demonstrated experience coordinating high-volume and complex interview schedules across multiple countries, time zones, and seniority levels.
• Experience managing complex calendars and interview logistics involving candidates, hiring managers, executives, and cross-functional stakeholders.
• Experience coordinating domestic and international candidate travel, including flights, accommodations, ground transportation, itinerary changes, and travel disruptions.
• Strong working knowledge of Applicant Tracking Systems, scheduling tools, and standard workplace productivity and collaboration platforms.
• Demonstrated ability to independently prioritize competing requests, anticipate issues, and resolve complex scheduling and logistical challenges.

Responsibilities

• Independently manage high-volume and complex interview scheduling across multiple countries and global time zones.
• Coordinate complex calendars involving candidates, interview panels, hiring managers, executives, and other key stakeholders.
• Arrange virtual and in-person interviews, including multi-stage and multi-day interview processes.
• Anticipate scheduling constraints and proactively identify solutions to minimize delays and ensure an efficient hiring process.
• Prepare and distribute accurate interview confirmations, calendar invitations, interview schedules, and relevant materials.
• Manage last-minute scheduling changes and competing priorities with professionalism and sound judgment.
• Ensure interview details and candidate activity are accurately maintained within Talent Acquisition systems.
• Partner with recruiters and hiring teams to determine effective scheduling approaches for complex searches.
• Serve as a resource to the Talent Acquisition team on interview coordination practices and processes.

Skills

Interview coordination

Travel coordination

Candidate experience

Calendar management

Stakeholder management

Attention to detail

Data accuracy

Tools

Applicant Tracking Systems (ATS)

Scheduling tools

Calendar software

Job description

Shield AI in the United Kingdom seeks a Senior Recruiting Coordinator – EMEA to own complex interview logistics across multiple countries and time zones, coordinating calendars, interviews, travel, and candidate experience.

You will partner with recruiters, hiring managers, and executives, driving scalable processes, data accuracy in ATS, and operational excellence as Shield AI expands in Europe, the Middle East, and Africa.