EMEA Admin and Facilities Manager, Administration

CLSA; Greater London; On-site; GBP 36,000 - 48,000; Full time

Job summary

CLSA is seeking a Facilities & Administration Manager to lead the facilities and administration teams for CSI offices across the EMEA region, with a strong emphasis on London operations. The role interacts with internal teams and external partners to maintain compliant, efficient offices.

The successful candidate will have a bachelor’s degree, prior staff-management experience, and a practical, solution-driven approach.

Qualifications

• A bachelor’s degree or above is required.
• Experience managing staff is required.
• Strong written and verbal communication skills are essential.
• A practical and solutions-focused approach to problem-solving is expected.
• Good understanding of M&E (mechanical & electrical) systems is required.
• Strong interpersonal skills and ability to work as part of a team are important.
• Awareness of cost control and commercial considerations is expected.
• Understanding of the legal and regulatory environment is important.
• Experience in a regulated environment would be advantageous.
• Candidate should balance technical and commercial priorities.

Responsibilities

• Manage facilities and administration teams for CSI offices in EMEA, ensuring smooth operations.
• Liaise with building management and ensure compliance with regulations and legislation.
• Oversee reception and other administration staff in London and across EMEA.
• Coordinate with CACS/other teams to ensure smooth in-house events.
• Manage general office administration including supplies, equipment maintenance and outsourced services.
• Organise record retention/archiving of company records.
• Handle stationery procurement and office/kitchen supplies.
• Act as Management Representative for EMS development, implementation and reporting.
• Support efficient office administration and perform ad hoc duties as required.

Skills

Staff management

Communication

Problem solving

Interpersonal skills

Team collaboration

Cost control

Regulatory awareness

M&E systems knowledge

Education

Bachelor's degree or above

Job description

Position Description

This position is responsible for managing the facilities and administration teams for CSI offices in EMEA. This is a key role involving both internal and external interactions.

Key Areas of Responsibilities

• Premises Management, including:
  • liaising with building management
  • complying with all appropriate regulations and legislation
  • organising emergency officers (fire, first aid etc.)
• Managing reception / other administration staff in London and other CSI offices in EMEA.
• Liaising with the CACS / other teams to ensure smooth running of in-house event.
• General office administration including:
  • monitoring / ordering supplies
  • provision / maintenance of equipment
  • management of outsourced services
  • collection / distribution of mail and couriers etc.
• General office maintenance
• Organisation and management of record retention system i.e. archiving and filing of Company records
• Managing the ordering of stationery, including business cards / other office supplies and kitchen supplies
• Management Representative responsible for developing, implementing, improving and reporting on Environmental Management System (EMS)
• Contributing to the smooth and efficient administration of the office
• Other ad hoc duties as required

Requirements

• A bachelor’s degree or above is required
• Candidates must have previous experience in a similar role, including experience managing staff
• Strong written and verbal communication skills are essential
• The role requires a practical and solutions-focused approach to problem-solving
• A good technical understanding of M&E systems is required
• Candidates should demonstrate strong interpersonal skills and the ability to work effectively as part of a team
• An awareness of cost control and commercial considerations is expected
• Good understanding of the legal and regulatory environment is important
• Experience operating in a regulated environment would be advantageous
• Proven ability to balance technical and commercial priorities is preferred