EMEA Admin and Facilities Manager, Administration

CLSA Global Markets Pte Ltd; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

CLSA Global Markets Pte Ltd is seeking a Facilities and Administration Manager for their offices in Greater London. This role involves overseeing the facilities and administration teams across EMEA, ensuring smooth operation through effective communication and compliance with regulations. Responsibilities include managing reception staff, office supplies, and liaising with building management. The ideal candidate has a bachelor's degree and relevant experience in a similar role, excellent interpersonal skills, and a practical approach to problem-solving.

Responsibilities

• Manage facilities and administration teams for CSI offices in EMEA.
• Liaise with building management and ensure compliance with regulations.
• Organise emergency officers and manage reception staff.
• Monitor and order office supplies and manage outsourced services.

Skills

Good written and verbal communication skills

Previous experience in a similar role

Experience of managing staff

Practical approach to problem solving

Good technical understanding of M&E

Good Interpersonal / communication skills

Cost awareness

Team player

Appreciation of legal and regulatory environment

Education

Bachelors degree

Job description

**Position Description**This position is responsible for managing the facilities and administration teams for CSI offices in EMEA. This is a key role involving both internal and external interactions. **Key Areas of Responsibility*** Premises Management, including: + liaising with building management + complying with all appropriate regulations and legislation + organising emergency officers (fire, first aid etc.)* Managing reception / other administration staff in London and other CSI offices in EMEA.* Liaising with the CACS / other teams to ensure smooth running of in-house event.* General office administration including: + monitoring / ordering supplies + provision / maintenance of equipment + management of outsourced services + collection / distribution of mail and couriers etc.* General office maintenance* Organisation and management of record retention system i.e. archiving and filing of Company records* Managing the ordering of stationery, including business cards / other office supplies and kitchen supplies* Management Representative responsible for developing, implementing, improving and reporting on Environmental Management System (EMS)* Contributing to the smooth and efficient administration of the office* Other ad hoc duties as required**Competencies / Skills / Knowledge*** Bachelors degree* Good written and verbal communication skills* Previous experience in a similar role* Experience of managing staff* Practical approach to problem solving* Good technical understanding of M&E* Good Interpersonal / communication skills* Cost awareness* Team player* Appreciation of legal and regulatory environment**Stay informed on CITIC CLSA Job Opportunities****job alert** to receive our latest job openings that meet your interest.