EFCD Systems Manager

University Hospital Southampton NHS Foundation Trust; Southampton; Hybrid; GBP 55,000 - 65,000; Full time

Benefits offered by this job

NHS terms of service

Employee benefits platform discounts

Job summary

University Hospital Southampton NHS Foundation Trust seeks an EFCD Systems Manager to lead IWMS initiatives, support digital projects, and drive data-driven improvements within the EFCD team at University Hospital Southampton.

The role combines systems administration, project delivery and data analytics, requiring strong technical and analytical skills and effective cross-functional communication in a large healthcare setting.

Qualifications

• Experience with database or enterprise systems and translating business requirements into digital solutions.
• Experience with Power BI, SQL, and Microsoft 365 is advantageous.
• Strong analytical and collaborative skills with ability to engage both technical and non-technical colleagues.

Responsibilities

• Lead the development and ongoing improvements of the Integrated Workplace Management System (IWMS) and related digital platforms.
• Manage data import, entry and validation to enable management reporting.
• Provide user support, training and issue resolution for software users.

Skills

Power BI

SQL

Data analysis

System administration

Stakeholder communication

Education

Bachelor's degree in a relevant subject

Tools

Microsoft 365

IWMS

Systems integration

Job description

Hours: Full time, Part time - 37.5 hours per week

Job ref: 188-UEL080826

Site: University Hospital Southampton

Town: Southampton

Closing: 15/09/2026

Job overview

The UHS Estates Ltd (UEL) is delighted to offer a fantastic opportunity to work with us. We areseeking an enthusiastic and technically minded Systems Manager to join our Estates, Facilities and Capital Development (EFCD) team on a 12 month secondment.

Job Title: EFCD Systems Manager

Contract Type: Fixed term with option of secondment due to covering leave within the team. Funded until 31/11/27

This is an exciting opportunity for someone who is passionate about digital systems, data and continuous improvement. You will play a key role in supporting and developing the department's Integrated Workplace Management System (IWMS) and associated digital platforms, helping to drive innovation and improve the services that support a large and complex healthcare environment.

About this role

As part of our team, you will work closely with operational teams, managers, system suppliers and stakeholders across the organisation, you will lead system improvements, support digital projects, develop reporting solutions and help shape the future of EFCD's digital strategy. The role offers a varied mix of systems administration, project delivery, data analysis, reporting and user engagement.

We are looking for someone with strong technical and analytical skills, experience of database or enterprise systems, and the ability to translate business requirements into practical digital solutions. Experience of Power BI, SQL, Microsoft 365 and systems integration would be advantageous. The ideal candidate will be comfortable working with both technical and non-technical colleagues and have a passion for improving processes through technology.

In return, we offer the opportunity to work on a range of interesting digital projects, develop specialist knowledge and make a tangible difference to the way Estates and Facilities services are delivered.

UHS Estates Limited (UEL) is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust (UHS). The company is responsible for the design and construction of new buildings, and the ongoing provision of services, including estates maintenance, soft facilities management and the management of equipment, consumables and materials, in support of one of the largest acute teaching Trusts in England.

Employee Benefits:

• NHS terms of service and annual leave
• Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more

Working for our organisation

As one of the largest acute teaching Trusts Southampton offers an excellent quality of life, located on the south coast with an international airport and direct train links to London. The area boasts the stunning New Forest National Park, beautiful beaches along the Jurassic Coast, and living costs around 20% lower than London. With 14 Ofsted-rated "Outstanding" schools, it’s a great place to live and work.

In this role your key responsibilities will include:

Supporting and developing the department's Integrated Workplace Management System (IWMS) and associated digital platforms

Data import, entry and validation to enable management reporting

User support, training and issue resolution for software users

About you:

You will be educated to degree level in a relevant subject or have an equivalent level of relevant skills and experience

You will have strong technical and analytical skills with experience of database or enterprise systems, and the ability to translate business requirements into practical digital solutions

You will have a collaborative approach with excellent communication and influencing skills

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