Office Manager & PA. Finance. Italian speaker ideally

Joyce Guiness Limited; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established recruitment agency seeks a proactive Office Manager/Personal Assistant to support executives in a dynamic private equity fund. This role requires exceptional attention to detail, strong communication skills, and proficiency in Microsoft Office. You will manage busy diaries, coordinate complex travel, and handle confidential information discreetly. Join a vibrant team in Central London where your contributions will be valued and recognized. If you thrive in a fast-paced environment and enjoy building relationships, this opportunity is perfect for you.

Qualifications

• Proven experience as an Office Manager or Personal Assistant.
• Strong organizational skills and ability to manage busy schedules.

Responsibilities

• Provide administrative support to executives and team members.
• Manage diaries, schedule meetings, and handle travel arrangements.
• Maintain office inventory and manage correspondence.

Skills

Attention to detail

Communication skills

Diary management

Proficiency in Microsoft Office

Languages: Italian

Languages: Spanish

Languages: French

Tools

Microsoft Office

Job description

Our client, a successful specialist private equity fund, is looking for a proactive and polished Office Manager / Personal Assistant to support the Operating Partner primarily, as well as some of the Investment Management team.

Key Attributes:

• Competent, professional, personable, and willing to go the extra mile
• Exceptional attention to detail and communication skills, both written and verbal
• Ability to think ahead and build strong relationships
• Ownership of work and ability to manage busy diaries
• Languages: Italian (essential), Spanish and French (beneficial)
• Proficiency in Microsoft Office

Working Hours and Location:

Hours: 9 – 3pm

Location: Fully office-based, Central London

Responsibilities:

1. Providing general administrative support to executives and team members
2. Diary management and scheduling meetings/travel
3. Complex travel planning
4. Managing correspondence
5. Office administration (filing, stationery, equipment maintenance)
6. Document preparation and management
7. Expense reporting and basic financial administration
8. Handling confidential information with discretion
9. Liaising with clients, suppliers, and staff
10. Office inventory management and supplies ordering

Additional Information:

***Joyce Guiness is a well-established support recruitment agency in London, specializing in high-caliber roles including PA, EA, Office Manager, and more. We are committed to diversity and equality in our recruitment processes. Due to high application volume, we may not respond to each applicant directly. If registered with Joyce Guiness, please contact your consultant directly.***