FF&E & Construction Procurement Administrator

ZipRecruiter; London; On-site; GBP 32,000 - 45,000; Full time

Job summary

A leading company in the hospitality sector seeks a Procurement Administrator to support procurement and logistics for diverse design projects. This role involves managing orders, logistics, and supplier coordination, ensuring smooth delivery of construction elements across various locations.

Qualifications

• 3+ years experience in procurement, finance, or logistics.
• Strong proficiency in Microsoft Excel and Office tools.

Responsibilities

• Processing all FF&E and construction orders.
• Managing logistics and shipping across the UK and internationally.
• Maintaining detailed procurement schedules and budgets.

Skills

Organizational Skills

Attention to Detail

Problem-Solving

Tools

Microsoft Excel

Google Docs

Adobe Photoshop

InDesign

Job description

Job Description

Job Title: FF&E & Construction Procurement Administrator

Sector: Hospitality (Client Side)

Salary: £32k - £45k

Location: London (with occasional travel to restaurant locations)

Start Date: ASAP

We are looking for a highly organized and proactive Procurement Administrator to support procurement and logistics across a diverse range of hospitality design projects throughout the UK, EU, Middle East, and the US. This is an exciting opportunity to join a creative, fast-paced environment working on high-profile and uniquely crafted spaces—from concept to completion.

You'll be joining a growing in-house design team that's been instrumental in rolling out more than 20 beautifully designed restaurants and food halls across six countries. The mission? To bring vibrant, authentic Italian experiences to life—served in stunning spaces full of personality and joy.

What You'll Be Doing

You’ll play a key role in the full procurement lifecycle, working across departments to ensure smooth delivery of FF&E and construction elements for ongoing and future projects.

Your responsibilities will include:

• Processing all FF&E and construction orders, coordinating with suppliers, designers, finance, and site teams.
• Managing logistics and shipping across the UK and internationally, including document preparation, customs procedures, and local compliance.
• Coordinating with contractors and the design team for FF&E installation, snagging, and resolving delivery issues.
• Maintaining detailed procurement schedules, budgets, and timelines to optimize project supply chains.
• Assisting with project cash flow management and coordinating payment runs with finance teams.
• Reconciling costs and closing out project accounts with quantity surveyors and accountants.
• Helping the design team set up new supplier accounts and maintain supplier documentation, including CE and fire-rating certifications.
• Keeping procurement records, supplier databases, and inventory up to date—including project-specific storage coordination.

What We're Looking For

• 3+ years experience in procurement, finance, or logistics—ideally within interior design, hospitality, or a construction-related sector.
• Strong proficiency in Microsoft Excel and Office tools; Google Docs experience is a plus.
• Familiarity with Adobe Photoshop and InDesign is a bonus, though not essential.
• Excellent organizational skills and attention to detail.
• A strong understanding of procurement and logistics processes.
• Confident with numbers and comfortable managing budgets and cost reconciliations.
• Ability to work independently and collaboratively in a high-energy environment.
• Problem-solving mindset with the ability to juggle multiple plans and priorities.

This is a busy and varied role suited to someone who is hands-on, solutions-oriented, and enjoys being part of a collaborative and energetic team working on truly unique spaces.