Administrator & Marketing Assistant

TN United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading architectural practice in London is seeking an organised and proactive Administrator & Marketing Assistant. This role involves supporting office operations and marketing efforts, including managing communications, assisting with project documentation, and contributing to team activities. Ideal for someone who thrives in a dynamic environment and values purpose-driven work.

Qualifications

• Skilled in Microsoft Office (Word, Excel, PowerPoint).
• Familiar with Adobe InDesign (or willing to learn quickly).
• Comfortable working in a dynamic, creative studio environment.

Responsibilities

• Be the first point of contact for the London office: answering calls, managing messages.
• Assist with project setup, invoicing support, and compiling internal reports.
• Support bid submissions, helping to compile tender documentation using InDesign and MS Word.

Skills

Organised

Detail-oriented

Proactive

Microsoft Office

Adobe InDesign

Job description

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Administrator & Marketing Assistant, London

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Client:

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

37af942b0b3d

Job Views:

4

Posted:

23.05.2025

Expiry Date:

07.07.2025

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Job Description:

Administrator & Marketing Assistant

We’re an award-winning architectural practice with a strong UK presence and a global portfolio, specialising in thoughtful, research-led healthcare design. Our London studio is seeking a proactive and highly organised Administrator & Marketing Assistant to support the smooth running of the office and contribute to marketing efforts that reflect the quality and impact of our work.

What You'll Do

Office Administration

Be the first point of contact for the London office: answering calls, managing messages, and maintaining office supplies.

Assist with project setup, invoicing support, and compiling internal reports.

Coordinate recruitment processes, onboarding, and occasional HR-related tasks.

Help organise team socials and maintain the studio's day-to-day operations.

Ensure documentation is in line with ISO standards (ISO9001 & ISO14001), and manage annual renewals (CHAS, PII, Cyber Essentials, RIBA Chartered Practice, etc.).

Marketing & Bids

Support bid submissions, helping to compile tender documentation using InDesign and MS Word.

Assist in producing internal and external newsletters.

Manage project portals and help coordinate submissions that showcase our design excellence.

General Duties

Adhere to health, safety, quality, and environmental policies.

Track time on tasks through weekly timesheets.

About You

Organised, detail-oriented and proactive.

Skilled in Microsoft Office (Word, Excel, PowerPoint).

Familiar with Adobe InDesign (or willing to learn quickly).

Comfortable working in a dynamic, creative studio environment.

Confident communicator and team player.

Why Join Us?

You’ll be part of a mission-led studio that’s shaping spaces that improve lives. You’ll work closely with friendly, experienced professionals and contribute to meaningful architecture. This role is ideal for someone who thrives on variety and values purpose-driven work.